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Job Title: HR Operations Specialist
Location: Kuala Lumpur
The job
This role provides People Services operational support for AVEVA’s Thailand and South Korea office. It serves as the point of contact for employees, addressing queries, resolving issues and providing support on benefits administration, payroll and HR policies and procedures. The role also involves performing a range of HR related transactional activities. This is a Full Time Fixed Term role in 18 months duration.
Key responsibilities
- Responds to inquiries including but not limited to HR Policies and Procedures, payroll audit initiated by local authorities, employee benefits, pension & statutory processes in compliance with internal policies /guidelines and state regulations via HR Helpdesk.
- Provides operational support to HR subject matter experts, COEs and/or People Partners in resolving employee issues in a thorough and timely manner.
- Assists employees and managers navigate through HRIS, HR Helpdesk, Employee SelfService, Manager Self-Service and other systems.
- Performs transactional activities under People Services as below but not limited to:
- Administers and maintains job and personal information and leavers in HRIS
- Administer on-boarding and off-boarding processes including of personal data collection, HRIS updates and conducting HR inductions for new hires. Ensure that absence rules, leave entitlement and employment terms are conditions are accurately maintained and up to date in the HRIS.
- Files personal records and documents for audit purposes.
- Issues employment contract/letter/agreement.
- Manages basic post-offer queries.
- Liaises with global mobility or vendor in local visa/work permit applications.
- Payroll & Benefits
- Prepare payroll and statutory /cyclical related activities ensuring compliance with legal requirement
- Handles payroll & benefits, pension, insurances and health & wellbeing related queries
Essential requirements
- Min 3 years HR services related experience in benefits administration, HR policies and processes.
- Ability to interpret and communicate HR policies, procedures, and programs
- Knowledge in labour laws, statutory requirements, payroll and benefits of countries under the scope
- Experience in handling payroll service and benefits administration.
- Good interpersonal skill and ability to communicate well both oral & written, in a diverse work environment.
- Proficient with Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
- Experience using HR Information system/Software and reporting application.
Desired skills
Proficiency in Korean language will be a plus for this role.
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.
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