The Finance Executive is responsible for assisting in the financial operations of the organisation. The role includes (but is not limited to) managing college and/or students’ financial transactions, preparing reports, maintaining accurate financial records, and ensuring compliance with relevant regulations. The position works closely with other departments to support the overall financial health of the company and carries out any other tasks as directed by the superior.
Key Responsibilities
- Daily Financial Operations
- Manage and process all daily accounting transactions including payments, receipts, invoices, petty cash, and journal entries.
- Maintain up-to-date and accurate financial records using accounting software.
- Monitor and manage student tuition fee collections, issuing official receipts, and recording payments.
- Student Financial Account Management
- Maintain accurate student fee accounts, including sponsorships, scholarships, loan disbursements, and claims.
- Follow up with students and sponsors on outstanding payments and account discrepancies.
- Support key student-related events such as registration, convocation, and orientation from a financial standpoint.
- Handle disbursement and recording of trust funds, student activities, special funds, and financial assistance schemes.
- Accounts Payable & Receivable
- Review and process supplier invoices, staff claims, and other expenditures in a timely manner.
- Monitor receivables to ensure prompt collection of all dues.
- Perform regular reconciliation of vendor accounts and student ledgers.
- Financial Reporting & Budgeting
- Prepare monthly, quarterly, and annual financial reports for management and the Board.
- Support annual budgeting and financial forecasting for operational and academic needs.
- Analyse budget variances and provide actionable financial insights.
- Cash Flow and Bank Reconciliation
- Perform monthly bank reconciliations to ensure consistency between bank records and internal accounts.
- Monitor and manage institutional cash flow to meet financial obligations efficiently.
- Statutory Compliance & Regulatory Reporting
- Ensure accurate and timely submission of all statutory payments and reports (EPF, SOCSO, EIS, LHDN, SST, etc.).
- Liaise with regulatory bodies such as MOE, MQA, and government agencies on financial matters.
- Maintain compliance with local accounting standards and institutional financial policies.
- Audit and Internal Control
- Coordinate with external auditors and tax agents during audits and financial reviews.
- Provide all necessary documentation, justifications, and responses to audit queries.
- Implement audit recommendations to improve internal controls and financial practices.
- Procurement and Fixed Asset Management
- Support procurement processes by tracking and verifying financial documentation.
- Maintain and regularly update the fixed asset register.
- Ensure proper documentation of purchases for audit and compliance purposes.
- Process Improvement and Policy Adherence
- Identify and implement improvements in financial workflows and reporting.
- Ensure all financial activities comply with internal policies, SOPs, and industry best practices.
- Maintain confidentiality and security of all financial data.
Job Types: Full-time, Permanent
Pay: RM1,700.00 - RM3,000.00 per month
Benefits:
- Maternity leave
- Opportunities for promotion
- Professional development
Work Location: In person
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