Your role at Exness:
The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks.
You will:
- Oversee daily office operations and ensure the smooth running of all office facilities.
- Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked.
- Handle incoming and outgoing mail and manage courier services.
- Maintain access cards, lockers, and seating/workstation allocations.
- Conduct regular checks on the office space and ensure proper maintenance.
- Coordinate employee onboarding and offboarding processes from a workplace/facility standpoint.
- Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking.
- Ensure pantry supplies and catering meet both quality and budgetary standards.
- Conduct regular inspections of office equipment and furnishings.
- Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment.
- Manage care and maintenance of office plants and seasonal decorations.
- Support employees with day-to-day queries related to office matters.
- Assist in company-wide initiatives and administrative projects as required.
What makes you a great fit:
- At least 2 years prior experience in office administration, facilities coordination, or related functions is preferred.
- Strong organizational skills and a proactive, can-do attitude.
- Resourceful, accountable, dependable, and mature in handling responsibilities.
- Open to feedback and committed to continuous improvement.
- Excellent communication skills, both verbal and written.
- Ability to multitask, manage multiple priorities, and meet deadlines in a fast-paced environment.
- Comfortable with using basic office software and digital tools.
- High attention to detail and commitment to creating a clean, safe, and engaging office environment.
- Able to collaborate well across teams and manage vendor relationships effectively.
Professional Conduct and Attitude
We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence.
What we offer along the way:
- Competitive and attractive compensation
- Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
- Health and life insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care
- Generous time off, including 21 days of annual leave and paid sick leave
- Allowance for sports club memberships or other physical exercise activities
- Holiday flight tickets and accommodation coverage (within the yearly limit)
- Meal and transportation allowance
- Education allowance for your children’s school and kindergarten fees
- Outstanding team-building experiences and corporate parties
Your journey after applying:
- First interview (up to 30 minutes)
- English Assessment (20 minutes)
- Interview with Hiring Manager (1 hour)
- Task Assessment (1 hour)
- Final interview with your future team (1 hour)