Office Administrator

Your role at Exness:

The Office Administrator is responsible for managing the day-to-day operations of the office to ensure a safe, efficient, and welcoming environment for all employees and guests. This role supports office functionality, facility coordination, and employee experience across a variety of administrative tasks.

You will:

• Oversee daily office operations and ensure the smooth running of all office facilities.
• Manage office supplies and ensure meeting rooms and common areas are clean, functional, and well-stocked.
• Handle incoming and outgoing mail and manage courier services.
• Maintain access cards, lockers, and seating/workstation allocations.
• Conduct regular checks on the office space and ensure proper maintenance.
• Coordinate employee onboarding and offboarding processes from a workplace/facility standpoint.
• Liaise with vendors for repairs, minor renovations, cleaning services, and pantry restocking.
• Ensure pantry supplies and catering meet both quality and budgetary standards.
• Conduct regular inspections of office equipment and furnishings.
• Oversee compliance with office health and safety requirements, including monitoring of first aid kits and fire safety equipment.
• Manage care and maintenance of office plants and seasonal decorations.
• Support employees with day-to-day queries related to office matters.
• Assist in company-wide initiatives and administrative projects as required.

What makes you a great fit:

• At least 2 years prior experience in office administration, facilities coordination, or related functions is preferred.
• Strong organizational skills and a proactive, can-do attitude.
• Resourceful, accountable, dependable, and mature in handling responsibilities.
• Open to feedback and committed to continuous improvement.
• Excellent communication skills, both verbal and written.
• Ability to multitask, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Comfortable with using basic office software and digital tools.
• High attention to detail and commitment to creating a clean, safe, and engaging office environment.
• Able to collaborate well across teams and manage vendor relationships effectively.

Professional Conduct and Attitude

We promote a collaborative, respectful, and inclusive workplace. Team members are expected to demonstrate reliability, professionalism, and emotional intelligence in all interactions. We value integrity, ownership, and a hands-on attitude, fostering a supportive environment that prioritizes well-being and operational excellence.

What we offer along the way:

• Competitive and attractive compensation
• Extensive learning opportunities, such as professional training and certifications, soft skills development, free English courses, and trading workshops
• Health and life insurance for employees, spouses, and children, including vaccinations, tests, mental health care, and coverage for vision and dental care
• Generous time off, including 21 days of annual leave and paid sick leave
• Allowance for sports club memberships or other physical exercise activities
• Holiday flight tickets and accommodation coverage (within the yearly limit)
• Meal and transportation allowance
• Education allowance for your children’s school and kindergarten fees
• Outstanding team-building experiences and corporate parties

Your journey after applying:

1. First interview (up to 30 minutes)
2. English Assessment (20 minutes)
3. Interview with Hiring Manager (1 hour)
4. Task Assessment (1 hour)
5. Final interview with your future team (1 hour)