Role Summary
The main responsibility of the People Services Executive in Talent Acquisition is to oversee the end-to-end recruitment process, provide strategic guidance to hiring managers, and drive continuous improvement through streamlined and efficient hiring practices.
Job Responsibilities
Professional Competencies (Duties and Tasks)
1. Talent Acquisition Strategy & Guidance - Ensure structured recruitment planning and alignment with hiring managers
• Guide hiring managers through the recruitment process.
• Understand hiring needs through structured intake meetings with hiring managers.
• Advise managers on market trends, availability of talent, and expected timelines.
2. Candidate Sourcing & Pipeline Management - Ensure proactive sourcing to build strong pipelines and reduce time-to-hire
• Source potential candidates through job portals, social media, referrals, and recruitment drives.
• Build and maintain a pipeline for critical and recurring roles.
• Engage passive candidates and promote employer branding through outreach.
3. Screening & Candidate Assessment - Ensure quality shortlisting aligned with role requirements
• Review and screen CVs for role fit based on job descriptions and hiring manager expectations.
• Prepare and share candidate summaries with hiring managers.
• Schedule and coordinate interviews with stakeholders.
4.Full-cycle Recruitment Management - Ensure smooth coordination and closure of the end-to-end recruitment process
• Manage the full cycle from job requisition, sourcing, interviews, selection, offer, screening and onboarding.
• Liaise with HR and hiring managers to ensure timely feedback and closure.
• Coordinate candidate onboarding preparation with relevant departments.
5. Recruitment Process Improvement & Automation - Drive continuous improvement in recruitment process and efficiency
• Identify gaps and opportunities to streamline recruitment workflows.
• Implement simple automation tools to manage processes effectively.
• Standardize documentation and communication templates for hiring activities.
• Ensure consistent candidate experience and internal process compliance.
6. Reporting & Stakeholder Communication - Ensure transparency and data-driven recruitment decisions
• Maintain accurate tracking of open roles, candidates, and hiring stages.
• Provide weekly/monthly recruitment reports with key hiring metrics.
• Present insights and recommendations to team.
• Monitor hiring trends and share updates with relevant stakeholders
7. Support Improvement work - Understand and act according to the Scania way frame work
• Understand and act according to the Scania way frame work
• Maintain the normal situation, detect deviations and act immediately to eliminate them
• Contribute in daily follow-up, daily steering
• Ensure P&C processes are maintained as per Scania standards and requirements, in line with the Scania House (SRS)
Desirable Experience & Qualifications
• HR or Business Related Diploma holder
• 4-5 years’ experience in talent acquisition
• Fluent in English, and additional local languages is an advantage
Education
- Short-Cycle Tertiary Education 5
