About Us
Intrepid Asia is a leading e-commerce and Digital Solutions Provider in Southeast Asia. We offer end-to-end omni-channel ecommerce management, a wide range of Digital Marketing Services and advanced Market Intelligence, all powered by state-of-the-art inhouse Technology to our client base of leading international brands across all key marketplaces and social platforms in all 6 SEA countries. Brands love our regional presence, our excellent data-driven and growth-focused services, which are enabled by the strongest team in the industry, and our advanced marketing and tech capabilities.
We are growing rapidly, and as the exclusive partner of Flywheel in SEA, we offer many exciting opportunities to work with leading brands across multiple categories and key industry players. By joining us, you will work on the cutting edge of digital commerce in SEA, and experience what it takes to drive a successful e-commerce business end-to-end.
Job Summary
The Office Administrator ensures the efficient operation of the office by managing people, processes, and resources. This role oversees administrative functions, office maintenance, budgeting, and staff support to maintain a productive and positive work environment. The Office Administrator serves as the central point of contact for all office and facilities-related matters and supports the team in rolling out relevant related matters and supports company leadership in implementing policies and procedures relevant to office and facilities-related matters.
Key Responsibilities
- Manage daily operations for both office and studio—stocking pantry items, tracking supplies, ensuring cleanliness, and supporting facility upkeep. Includes maintaining pantry inventory, reordering stock, and ensuring common areas are clean and well-supplied.
- Set up workspace for new hires including laptop handover coordination with IT, preparing access cards, arranging desk/workstation setup, and onboarding materials.
- Maintain a live list of all office and studio assets—from coffee machines to laptops and camera gear. Flag repair or replacement needs to the relevant teams.
Liaise with vendors (cleaning crew, maintenance, delivery partners, etc.) and building management (especially for access card requests or facility-related issues). - Coordinate travel arrangements and accommodation bookings for staff and visiting teams.
- Organize logistics for internal meetings, events, or team activities.
- Support studio team by maintaining a clean, functional, and safe shooting space.
- Maintain digital and physical filing systems and help with general admin tasks (e.g. simple reports, forms, correspondence).
- Be the first point of contact for staff, visitors, and service providers when it comes to general office matters.
- Support team engagement efforts—help source vendors or items for small team celebrations, holiday treats, or company events.
Required Skills and Qualifications
- At least 2 years of relevant work experience in office administration or management
- Strong written and verbal communication skills in English.
- Interpersonal skills for managing staff and fostering a positive workplace
- Proficiency in office software (Microsoft Office Suite, spreadsheets, databases).
- Attention to detail and problem-solving skills
- Flexibility and adaptability to changing office needs.
What we offer:
- Excellent and competitive compensation package
- Professional and open international working environment – culturally integrating the best of all cultures to take the best of each and ensure we build an energetic, commercial, and fun working atmosphere.
- Ample opportunity for personal and professional development, both on the job and through regular training (Ecommerce topics, technical skills, soft skills and leadership training) made available on our proprietary learning platform Intrepid University
- You will work with many brilliant co-workers who are movers and shakers of the industry, as well as with leading brand and ecosystem partners across all categories to shape their presence across all ecommerce platforms in the years to come, and will have a broad view on the latest developments in the South East Asian e-commerce ecosystem
Note: we will not be accepting any unsolicited resumes or CVs from headhunting or recruitment agencies at this point. Any CVs or profiles shared with us will not be entertained, and in the event of dispute, Intrepid will not be liable for any material compensation to third parties
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