Responsibilities :
Attendance
- Registration of new employee.
- Daily attendance reporting and coordinate with department managers to verify employee attendance and resolve any discrepancies.
- Removal of resigned employee from attendance system.
IT
- Manage new laptop request and purchases.
- IT devices labelling and maintenance of laptop record.
- Liaise with IT Technician for troubleshooting.
Reception
- Greet, welcome, direct visitors to the appropriate person and/or room.
- Maintain office security by following safety procedures and controlling access.
- Access card management - registration / cancellation / lost.
- Ensure reception area is always tidy and presentable.
- Managing meeting room availability.
- Receive, sort and distribute daily mail/ parcel deliveries.
Employee Welfare
- Assisting the HR team with onboarding and termination processes.
- Organize monthly breakfast for respective team.
- Medical Insurance registration for new and resigned employees.
- Handling travel and accommodations
Office Maintenance
- Maintain good office condition such as lighting, renovations, CCTV and etc.
- Managing office inventory such as stationery, equipment, and furniture.
- Overseeing office services like cleaners and maintenance service providers
- Recording and maintaining office expenses
Product
- Organize monthly product benefit.
- Administer request and distribution of product to respective departments.
- Maintaining product stock level at it’s optimum.
- Other ad hoc administrative tasks.
Requirements
- Excellent in verbal communication, attention to detail and accuracy, with the ability to handle large volumes of data efficiently.
- Exceptional organizational and time management skills.
- Ability to be resourceful and proactive when issues arise.
- Adept at prioritizing, scheduling and multitasking
- Fast and eager learner
- Hands-on experience with office maintenance
- Able to speak, read and write in English, Malay and Mandarin to liaise with overseas stakeholders
Job Types: Full-time, Permanent
Pay: RM3,000.00 - RM4,000.00 per month
Benefits:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Work Location: In person