Job Scope / Responsibilities :
Purchasing & Procurement
- Assist in sourcing, selecting, and negotiating with suppliers for office and operational needs.
- Prepare and process purchase orders (POs) in accordance with company policies.
- Follow up on orders to ensure timely delivery and resolve any discrepancies.
- Maintain and update records of suppliers, purchase orders, and invoices.
- Coordinate with suppliers and internal departments to ensure stock availability.
Admin Support
- Handle general office administration tasks such as filing, data entry, and document preparation.
- Manage office supplies inventory and ensure timely replenishment.
- Assist in the preparation of reports, correspondence, and other administrative documents.
- Maintain and update company records, databases, and filing systems.
Vendor and Invoice Management
- Verify and match invoices with purchase orders before processing payments.
- Liaise with the finance department to ensure timely supplier payments.
- Assist in handling supplier inquiries and resolving any payment-related issues.
Coordination & Communication
- Coordinate with various departments to support purchasing and office operations.
- Communicate with vendors and service providers for office-related matters.
- Assist in organizing meetings, scheduling appointments, and handling correspondence.
Requirements :
- Hardworking, responsible, and able to handle multiple tasks efficiently.
- Good organizational and time-management skills.
- Strong attention to detail and accuracy in processing orders and documents.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Good communication and negotiation skills.
- Ability to work independently and as part of a team.
- Prior experience in purchasing, procurement, or office administration is an advantage.
- Must have own transport and a valid driving licence (preferably B2 & D).
- Preferably reside in the Petaling Jaya area or nearby.
Job Types: Full-time, Permanent
Pay: RM1,800.00 - RM2,400.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Work Location: In person