Key Responsibilities:
- Purchase Order Management:
- Generate purchase orders based on requisitions from various departments within the organization.
- Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
- Ensure timely processing and delivery of purchase orders to suppliers.
- Maintain accurate records of all purchase orders and related documentation.
- Supplier Management:
- Identify potential suppliers and obtain quotes or proposals for goods and services.
- Evaluate suppliers based on factors such as price, quality, delivery reliability, and service level agreements.
- Negotiate terms and conditions with suppliers to secure favorable pricing and contract terms.
- Establish and maintain positive relationships with suppliers to facilitate effective communication and resolve issues as they arise.
- Inventory Control:
- Monitor inventory levels and anticipate demand for goods and services.
- Coordinate with warehouse and inventory management teams to ensure adequate stock levels and minimize stockouts.
- Conduct periodic inventory audits to reconcile physical inventory counts with system records.
- Identify opportunities to optimize inventory levels and reduce carrying costs while ensuring continuity of supply.
- Documentation and Reporting:
- Prepare and maintain purchasing-related documentation, including contracts, agreements, and vendor files.
- Generate reports on purchasing activities, including spending trends, supplier performance, and cost savings initiatives.
- Analyze data and provide insights to management to support informed decision-making and strategic planning.
- Compliance and Risk Management:
- Ensure compliance with company policies, procedures, and regulatory requirements related to purchasing and procurement activities.
- Monitor and mitigate risks associated with supplier relationships, such as supplier financial stability, quality control issues, and supply chain disruptions.
- Stay informed about industry trends, market conditions, and emerging technologies relevant to purchasing and procurement.
Qualifications and Skills:
- High school diploma or equivalent; additional education or certification in purchasing, supply chain management, or related field is a plus.
- Proven experience in purchasing, procurement, or related roles, preferably in a similar industry or environment.
- Strong attention to detail and accuracy in processing purchasing transactions and documentation.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Effective communication and negotiation skills, with the ability to interact professionally with internal stakeholders and external suppliers.
- Proficiency in using purchasing software, ERP systems, and Microsoft Office applications, particularly Excel and Outlook.
- Analytical mindset with the ability to analyze data, identify trends, and make data-driven recommendations.
- Familiarity with relevant laws, regulations, and best practices governing purchasing and procurement activities.
Job Type: Full-time
Pay: RM3,000.00 - RM4,500.00 per month
Schedule:
- Day shift
- Rotational shift
Supplemental Pay:
- 13th month salary
- Performance bonus