An Event Coordinator is responsible for planning, organizing, and executing a variety of events, ranging from corporate conferences and weddings to festivals and trade shows. This role involves managing all aspects of event preparation, from concept to completion, ensuring that events run smoothly and meet the client’s expectations.
Key Responsibilities:
- Planning and Coordination:
- Meet with clients to understand their vision, needs, and budget for the event.
- Develop event concepts, themes, and timelines.
- Coordinate with vendors, venues, and suppliers to secure necessary services and products.
- Negotiate contracts and manage relationships with service providers.
- Oversee the design and production of promotional materials and invitations.
- Logistics Management:
- Create detailed event plans, including schedules, floor plans, and seating arrangements.
- Arrange for transportation, accommodation, and other logistics for guests and speakers.
- Ensure compliance with health, safety, and legal requirements.
- On-site Management:
- Supervise event setup and teardown.
- Coordinate staff and volunteer activities during the event.
- Address and resolve any issues or emergencies that arise.
- Ensure smooth operation of all event aspects, including catering, entertainment, and AV equipment.
- Budget and Financial Oversight:
- Develop and manage event budgets.
- Monitor and control expenses to stay within budget.
- Prepare post-event financial reports.
- Post-Event Activities:
- Collect feedback from clients and attendees to assess event success.
- Conduct post-event debriefings to identify areas for improvement.
- Maintain detailed records of event aspects for future reference.
Skills and Qualifications:
- Bachelor’s degree in Event Management, Hospitality, Marketing, or related field.
- Proven experience as an Event Coordinator or in a similar role.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Ability to work well under pressure and handle multiple tasks simultaneously.
- Proficiency in event management software and MS Office.
- Creative thinking and problem-solving abilities.
- Strong attention to detail.
- Flexibility to work long hours, including evenings and weekends, as required.
Working Conditions:
- Office environment for planning and coordination tasks.
- On-site event management, which may involve standing and walking for extended periods.
- Travel to various event locations as needed.
- Possible lifting and moving of event materials and equipment.
Performance Metrics:
- Client satisfaction and feedback.
- Adherence to event timelines and budgets.
- Success in achieving event objectives and goals.
- Ability to handle unexpected challenges efficiently.
Job Type: Full-time
Pay: RM2,000.00 - RM2,500.00 per month
Work Location: On the road