We're Hiring: Executive Assistant & Business Coordinator to DirectorLocation: Melaka | Language: English, Malay, Mandarin ( Bonus Big Plus)
Are you the kind of person who enjoys keeping things running smoothly behind the scenes, juggling multiple tasks, and making sure nothing falls through the cracks? We’re looking for a highly organised, proactive, and reliable Executive Assistant & Business Coordinator to support our work at Elegance Image & Etiquette Consultancy.
This role is perfect for someone who thrives in a dynamic environment, is tech-savvy, and has an eye for detail. If you’re fluent in English and Malay (Chinese-speaking is a big plus), this could be your calling!
Your Key Responsibilities
- Manage daily schedules, meetings, appointments, and travel plans
- Coordinate meetings, prepare agendas, and take minutes when required
- Handle professional emails, calls, and follow-up communications
- Organise files, personal documents, proposals, and project folders
- Assist with events, workshops, bookings, and logistics
- Support with customer follow-ups, marketing email drafts, and promotions
- Run occasional errands and liaise with suppliers/vendors
- Update social media content, Canva posters, or simple reports
What We’re Looking For
- Experience in admin, coordination, or PA roles
- Fluent in English and Malay (Mandarin is a plus!)
- Tech-savvy – familiar with Google Workspace, Microsoft Office, Canva, basic IT tools
- Good communication, time management & problem-solving skills
- Able to work independently, multitask, and plan ahead
- Professional, discreet, and trustworthy
- Willing to travel occasionally or assist during trainings/events
Bonus if You Have:
- Background or interest in branding, HR, event planning, marketing
- Basic skills in photo/video editing or online content creation
- Able to support client email campaigns or product marketing
Why Join Us?
- You’ll be working closely with a passionate and visionary director
- Flexible and dynamic working environment
- Meaningful work in personal branding, etiquette, and corporate training
Opportunities to grow in marketing, business development, or event management
Job Types: Full-time, Fresh graduate
Pay: RM2,100.00 - RM2,800.00 per month
Benefits:
- Additional leave
- Free parking
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Supplemental Pay:
- Commission pay
Work Location: In person
Application Deadline: 08/31/2025
Expected Start Date: 09/01/2025