- Office Management & Coordination
- Maintain a well-organized office environment (supplies, documents, equipment).
- Ensure smooth daily operations of administrative tasks.
- Manage office maintenance schedules and liaise with service providers.
- Document Management
- Handle filing, scanning, and archiving of documents (physical and digital).
- Prepare, format, and edit internal memos, reports, and correspondence.
- Ensure confidentiality and proper filing systems for records and contracts.
- Meeting & Event Coordination
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare agendas, take minutes, and follow up on action items.
- Support in organizing internal events or training sessions.
- Procurement & Inventory
- Monitor and manage office supply inventory and reorder as necessary.
- Handle quotations, purchase requests, and liaise with vendors.
- Human Resource Support
- Assist in onboarding new employees (e.g., prepare welcome kit, orientation).
- Maintain staff attendance, leave records, and update HR documents.
- Support in preparation of HR-related letters and forms.
- Finance & Admin Support (basic)
- Assist in preparing expense reports, petty cash claims, and invoice tracking.
- Ensure timely submission of administrative documents to Finance or HQ.
- Maintain proper documentation for audit and compliance purposes.
- Customer & Visitor Handling
- Greet and assist visitors professionally.
- Manage incoming calls and redirect appropriately.
- Handle basic client inquiries and office communications.
- Ad-hoc & Special Projects
- Provide support to various departments as required.
- Participate in business or admin process improvement initiatives.
- Assist with any other administrative tasks assigned by supervisor.
Job Types: Full-time, Permanent
Pay: RM2,300.00 - RM3,500.00 per month
Benefits:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person