Responsibilities :
- Compile and manage corporate documents, reports, and records in an organized and accessible manner.
- Liaise with the Company Secretary for statutory filings, board resolutions, and other secretarial matters.
- Coordinate the signing and preparation of Power of Attorney (POA) and other legal documents.
- Support the recruitment process including job postings, interview scheduling, and onboarding coordination.
- Maintain proper filing systems, both physical and digital, to ensure traceability and compliance.
- Assist with preparing and processing invoices, purchase orders, and office procurement.
- Handle internal correspondence, emails, and communication with external stakeholders.
- Provide general administrative support to the management team and other departments as required.
REQUIREMENTS :
- Diploma or Degree in Business Administration, Human Resources, or a related field.
- Relevant experience in administrative support or HR coordination.
- Good knowledge of document handling, corporate governance procedures, and basic HR practices.
- Familiarity with liaising with Company Secretaries and handling official documentation (e.g., POA, resolutions).
- Strong organizational and multitasking abilities.
- Excellent communication skills in English and Bahasa Malaysia.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic digital tools.
- High attention to detail, confidentiality, and professionalism.
Job Types: Full-time, Contract
Contract length: 12 months
Pay: RM2,000.00 - RM3,000.00 per month
Benefits:
- Health insurance
- Maternity leave
- Parental leave
- Professional development
Ability to commute/relocate:
- Petaling Jaya: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)
Language:
- English (Preferred)
- Mandarin (Preferred)
Work Location: In person