Purchasing cum Office Assistant

Purchasing Duties:

• Purchasing of machinery, machinery spare parts, hardware, and any other related equipment’s and tools related to our business activity.
• Sourcing, selecting, and negotiating with international & local supplier/vendor for best pricing and maintaining the highest level of quality & service.
• Follow up on all the international & local purchases & sales shipment and delivery.
• Responsible for preparing of purchase orders, quotations, invoice, documentation, recording, filling and all aspects of the purchasing function.
• Deal with non-supplied, under orders, over orders and damaged goods.
• Review inventories and order as required.
• Liaise with suppliers and warehouse to ensure timely delivery of the purchased products and proper store keeping.
• Liaise with customers to ensure sales are correctly quoted and delivered in a timely manner.
• Any other ad-hoc task assigned by superior.

Office Administration Duties:

• Perform office duties and operational support.
• Assist in preparing reports, correspondence, and documents.
• Provide support for organizing of company events, meetings, including sourcing venue options, managing logistics, coordinating team building activities, staff birthday, etc.
• Assist with office asset management, including maintaining the office asset list, tagging of new assets, checking, and replacing old tags, identifying damaged assets for repair and old assets for disposal.
• Ensure office equipment is well-maintained and fully functional, including scheduling servicing of fire extinguishers, printers, water dispenser, etc.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Liaise with external vendors and service providers as necessary.
• Liaise with Government Offices and authorities as necessary.
• Perform any other duties assigned by the Senior / Manager.

Job Requirement:

• Candidate must possess at least SPM / Diploma / Bachelor’s Degree in Business Studies/ Management, Supply Chain or equivalent.
• Malaysian only with at least 1 year experience in Purchasing.
• Self-Discipline and good communication skills.
• Able to work under-tight deadline, responsibility, and minimum supervision.
• Preferably candidates able to read, write and speak in Mandarin as role requires candidate to deal with Mandarin speaking suppliers.

Job Type: Full-time

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Free parking
• Meal allowance

Schedule:

• Monday to Friday

Work Location: In person

Application Deadline: 09/30/2025
Expected Start Date: 07/01/2025