1. Position Overview:
We are seeking a highly organized and proactive Administrative Executive Assistant to support our executive team. The ideal candidate will possess excellent communication skills, a strong ability to multitask, and a commitment to providing top-tier administrative support. This role involves managing executive schedules, coordinating meetings, and handling a variety of administrative tasks to ensure smooth and efficient office operations.
2. Key Responsibilities:
a. Executive Support:
- Provide direct administrative support to senior executives, including managing their calendars, appointments, and daily schedules.
- Screen calls, emails, and other communications, prioritizing and redirecting them as needed.
- Arrange and coordinate meetings, conferences, travel, and accommodation for executives.
- Prepare and organize materials for meetings, presentations, and reports.
b. Communication and Correspondence:
- Draft, proofread, and edit emails, memos, letters, and reports.
- Act as the main point of contact between executives and internal or external stakeholders.
- Maintain effective communication channels between departments and assist in relaying information to appropriate parties.
c. Meeting and Event Coordination:
- Organize, schedule, and coordinate meetings, conference calls, and events for executives.
- Take meeting minutes and follow up on action items to ensure timely completion.
- Prepare agendas, set up meeting spaces, and ensure all logistics are handled.
d. Document and File Management:
- Organize and maintain executive files, documents, and records in both physical and digital formats.
- Ensure documents are properly stored, secured, and easily accessible when needed.
- Handle confidential and sensitive information with discretion.
e. Project and Task Management:
- Assist executives with tracking and managing ongoing projects, ensuring that deadlines and milestones are met.
- Help with coordinating the flow of work and tasks between different departments or teams.
- Prepare reports and status updates for executives on the progress of key projects.
f. Travel and Expense Management:
- Arrange travel itineraries, including flights, hotels, transportation, and accommodations.
- Process and track executive expenses, ensuring they are documented and compliant with company policies.
g. Office Management:
- Ensure smooth office operations, including managing office supplies, ordering materials, and overseeing office maintenance.
- Liaise with vendors and service providers to maintain office equipment and services.
3. Qualifications:
a. Education:
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
4. Skills:
- Strong organizational and multitasking skills, with the ability to manage multiple tasks and deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Problem-solving and decision-making abilities.
- Strong attention to detail and accuracy.
5. Benefits:
a. An allowance of RM2000.00 per month.
b. SOCSO + EIS.
c. Annual & Medical Leave.
Job Types: Temporary, Fresh graduate
Contract length: 8 months
Pay: RM2,000.00 per month
Schedule:
- Monday to Friday
Application Deadline: 07/01/2025
Expected Start Date: 07/01/2025