Procurement Operations
- Manage end-to-end procurement processes in full compliance with the university’s policies and procedures.
- Handle a wide range of procurement activities, including the sourcing and purchasing of goods, services, and facility-related projects such as maintenance and renovation.
- Prepare and review procurement documents including purchase proposals, requisitions, RFQs, tender evaluations, contracts, FATs, and PCFs.
- Support procurement planning and contribute to cost optimization and process improvement initiatives.
Interdepartmental Coordination and Support
- Communicate with various departments/schools to understand their procurement needs and provide timely and professional support.
- Offer guidance and training to departmental procurement representatives to ensure alignment with procurement policies and procedures.
Supplier and Market Management
- Assist in the selection, evaluation, and negotiation of vendors to ensure product/service/project quality, delivery timeliness, and value for money.
- Conduct supplier performance reviews and maintain effective working relationships.
- Perform market research, supplier analysis, and cost benchmarking to support procurement decisions.
Site Coordination and Project Support
- Participate in the on-site management of construction, renovation, and maintenance projects.
- Coordinate with contractors, suppliers, and relevant internal teams to ensure project progress, safety, and compliance with contract terms.
- Monitor on-site work schedules, resolve issues as they arise, and help ensure projects are completed on time and within budget.
Compliance, Documentation, and Reporting
- Maintain accurate and complete procurement records for audit and reporting purposes.
- Support internal audits, compliance checks, and the preparation of procurement reports as required.
Teamwork and Other Duties
- Work collaboratively with team members, sharing responsibilities and providing coverage during peak workloads or staff absences.
- Perform other related duties as assigned by the supervisor.
REQUIREMENTS
- Bachelor’s degree or above in Procurement, Business, Engineering, or related fields.
- At least 2 years of procurement experience, preferably with exposure to construction or facility projects.
- Familiar with procurement procedures, tendering, and vendor management.
- Strong organizational and communication skills; able to handle multiple tasks under pressure.
- Proficient in MS Office; experience with ERP or procurement systems is a plus.
- Basic knowledge of construction or engineering terms is preferred.
- Mandarin proficiency and CAD skills are advantages.
- Detail-oriented, proactive, and a good team player.
Job Type: Full-time
Benefits:
- Cell phone reimbursement
- Dental insurance
- Flexible schedule
- Free parking
- Health insurance
- Opportunities for promotion
- Professional development
Work Location: In person
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