Job Summary:
The Procurement Assistant is responsible for supporting the procurement team in executing day-to-day purchasing operations. This includes preparing and processing purchase orders, liaising with suppliers, monitoring inventory levels, tracking deliveries, and maintaining accurate purchasing records. The role is vital in ensuring the smooth flow of procurement activities and supporting cost-effective, timely, and quality supply of goods and services for the organization.
Key Responsibilities:
Duties include but are not limited to the following:
- Prepare and process purchase orders in accordance with the company’s approved vendor list and procurement procedures.
- Assist the Procurement Executive/Manager in processing sales orders, sourcing requests, and supplier enquiries.
- Communicate with suppliers to confirm product availability, pricing, and delivery schedules.
- Monitor stock inventory levels by performing daily replenishment checks and initiating re-stocking actions when required.
- Follow up on order acknowledgements and confirm delivery dates to ensure timely and accurate fulfilment of purchase orders.
- Assist in sourcing new suppliers to achieve cost reduction, improved lead times, and adherence to required specifications.
- Coordinate with local suppliers and follow up on delivery status to avoid delays.
- Promptly communicate any price changes, delivery delays, or supply issues to relevant internal departments.
- Assist in maintaining supplier databases, purchase records, and relevant procurement documentation.
- Review and respond to procurement-related emails from internal departments such as Operations and Sales.
- Support the procurement team in any other duties or projects assigned from time to time.
Job Requirements:
- Degree, Diploma or High School Diploma which equivalent in any field
- 1 to 2 years of working experience in procurement, purchasing, production or warehousing
- Knowledge about market trend
- Good communication, negotiation and interpersonal skills.
- Must be able to converse in English & Bahasa Malaysia
- Proficient in Microsoft Office applications (Word, Excel, Outlook) and familiar with ERP systems will be an added advantage.
- Ability to work under minimal supervision
- Strong attention to detail, with the ability to work in a fast-paced environment.
- Good organizational and time management skills.
Job Type: Full-time
Pay: RM2,200.00 - RM2,500.00 per month
Benefits:
- Free parking
- Health insurance
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person
Application Deadline: 09/11/2025
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