Duties and Responsibilities
To provide comprehensive administrative, secretarial, and organizational support to the Managing Director (MD) to ensure the efficient operation of executive functions and effective time management.
1. Administrative Support
- Manage and maintain the MD’s calendar, schedule meetings, and appointments.
- Prepare and edit correspondence, reports, and presentations.
- Handle confidential documents ensuring they remain secure.
2. Communication & Coordination
- Screen, direct, and prioritize incoming calls and emails for the MD.
- Liaise with internal departments, external stakeholders, and clients on behalf of the MD.
- Follow up on action items and ensure timely completion by responsible parties.
3. Meeting & Travel Arrangements
- Organize meetings, prepare agendas, and take meeting minutes.
- Arrange domestic and international travel, accommodation, and logistics.
- Ensure MD is fully briefed and prepared for meetings, presentations, and events.
4. Project Assistance
- Assist with tracking project timelines, deadlines, and deliverable.
- Support MD in business proposals, reports, and company initiatives.
- Conduct basic research and compile data as required.
5. Office & Personal Tasks
- Maintain an organized filing system (physical and digital).
- Manage personal errands or requests from the MD when required.
- Ensure the smooth running of the MD’s office and related activities.
Requirements
- Diploma or Degree in Business Administration, Secretarial Studies, or related field.
- Personal Assistant experience is essential.
- High level of professionalism, integrity, and discretion.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Strong time management, multi-tasking, and problem-solving abilities.
- Presentable, proactive, resourceful, detail-oriented, and able to work independently.
Job Type: Full-time
Pay: RM4,000.00 - RM6,000.00 per day
Work Location: In person
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