Manager, Accounts Payable

Job Summary:

We are seeking an experienced and detail-oriented Accounts Payable Manager to lead and oversee all vendor payment operations within our F&B organization. The ideal candidate will be responsible for ensuring timely and accurate processing of payments, maintaining strong vendor relationships, and optimizing cash flow while ensuring compliance with company policies and local regulations.

Key Responsibilities:

1. Accounts Payable Operations

• Manage the end-to-end accounts payable cycle across all F&B outlets and the central kitchen (if any).
• Review, verify, and approve supplier invoices, credit notes, and staff claims.
• Ensure proper matching of purchase orders, delivery notes, and invoices (3-way matching).
• Monitor due dates and schedule payments to ensure on-time settlements.

2. Vendor Management

• Maintain vendor master files with updated contact and banking information.
• Build and manage strong relationships with suppliers to ensure uninterrupted supply and resolve disputes promptly.
• Negotiate better payment terms and early payment discounts were applicable.
• Coordinate with Procurement and Operations teams on price and quantity discrepancies.

3. System & Process Management

• Implement and improve SOPs for accounts payable processes.
• Manage invoice digitalization and workflow approvals (e.g. in accounting or ERP software.
• Ensure compliance with company’s internal controls, SST regulations, and audit requirements.

4. Reporting & Reconciliation

• Prepare weekly/monthly AP aging reports and cash flow projections.
• Reconcile AP sub-ledger with general ledger.
• Analyze spending trends and highlight anomalies.
• Coordinate with finance team during month-end close for accruals and payables reporting.

5. Team Leadership

• Lead, mentor, and supervise the AP team.
• Delegate responsibilities, monitor performance, and support staff development.
• Conduct periodic training for the team on compliance and processing updates.

Requirements:

• Bachelor’s Degree in Accounting, Finance, or related field.
• Minimum 5 years of relevant experience in accounts payable, preferably in the F&B, retail, or hospitality sector.
• Proficient in accounting systems and Microsoft Excel.
• Strong knowledge of SST regulations, 3-way matching, and AP best practices.
• Excellent attention to detail, organizational, and leadership skills.
• Strong communication and negotiation skills to liaise with vendors and Internal teams.
• Ability to work under pressure in a high-volume, fast-paced environment.

Job Type: Full-time

Pay: RM3,500.00 - RM4,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Professional development

Schedule:

• Monday to Friday
• Weekend jobs

Language:

• Mandarin (Required)
• Bahasa (Preferred)

Work Location: In person

Expected Start Date: 07/15/2025