Legal Secretary (Litigation) — Kuala Lumpur
Location: Kuala Lumpur (on-site)
Type: Full-time, permanent
Seniority: Open to Junior (1–2 yrs) and Senior (3–7 yrs) legal secretaries
Languages: Excellent English & Bahasa Malaysia (additional Mandarin/Tamil is an advantage)
About the Role
We are seeking a meticulous, proactive Legal Secretary (Litigation) to support partners and associates across criminal, civil & commercial disputes, and public law matters. You’ll be the operational backbone—owning documents, deadlines, filings, and client coordination in a fast-paced, high-stakes environment.
Key Responsibilities
Document production: Format and prepare pleadings, affidavits, submissions, bundles of documents/authorities, letters, and emails (MS Word styles, TOCs, authorities tables, pagination, bookmarks).
Court e-filing: Manage e-Courts/e-Filing (filing, service, extracting sealed copies), track returns and acknowledgements, and maintain accurate cause lists.
Diary & deadline control: Maintain court and internal calendars; monitor timelines (filing/service, case management, hearings, appeals).
Bundle management: Compile, index, and paginate bundles (PDF tools/Adobe Acrobat), ensure version control, and prepare hard copies when required.
Client & counsel liaison: Arrange signings, affirmations/commissioning, couriers, and service; coordinate with counsel, experts, and chambers.
Billing & admin: Time entries, draft invoices, open/close files, KIV systems, expenses/OT forms, and travel arrangements.
Confidentiality & quality: Uphold strict confidentiality, accuracy, and professional standards at all times.
Requirements
Experience: Prior Malaysian litigation secretarial experience (law firm) highly preferred. Fresh grads with strong skills may be considered for junior roles.
Tools: Strong MS Word (styles/formatting), Excel, PowerPoint; Adobe Acrobat/PDF skills (combine, OCR, paginate, bookmarks); familiarity or willing to learn with e-Courts/e-Filing.
Communication: Excellent written and spoken English & BM; professional phone/email etiquette.
Speed & accuracy: Fast typist, superb attention to detail, able to handle urgent filings and last-minute changes.
Attributes: Organized, discreet, calm under pressure, team-oriented, takes ownership.
Nice to Have
Experience preparing bundles of authorities with citations and tabbing.
Exposure to criminal matters and urgent applications (bail, stays, injunctions).
Basic document automation/templating skills.
What We Offer:
Competitive salary (commensurate with experience), OT/meal/transport allowances for late filings, training, medical benefits and gym access
Working Hours:
Monday–Friday, 8:00am–5:30pm (court and urgent filing needs may require occasional overtime)
For further enquiries please contact: [email protected] and/or Pn. Zohra (012-267 3444)
Job Type: Full-time
Pay: From RM3,000.00 per month
Benefits:
- Free parking
- Gym membership
- Health insurance
- Maternity leave
- Professional development
Work Location: In person
