Administrative Secretary

Job Overview:

We are looking for an organized secretary to perform administrative tasks as well as welcome guests and clients to the office. The secretary is responsible for answering phone calls, responding to emails, scheduling meetings, and writing minutes.

To be successful as a secretary, you must be able to multitask. A good secretary has excellent interpersonal skills as well as administrative experience.

Job Descriptions:

• Reporting to Group Business Development and performing administration and secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Working hand in hand with the property & marketing team as well as social media for the group.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements for the dept.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.
• Any other duties that assign by immediate superior.

Requirements:

• Diploma,Degree or formal qualification in office administration, secretarial work, or related training.
• 1-2 years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, plan, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Exceptional interpersonal skills.
• Ability to work independently.
• Age below 40 years old
• Mandarin is a MUST

Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM4,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion

Experience:

• Secreterial & Administrative: 2 years (Preferred)

Language:

• Bahasa (Preferred)
• Mandarin (Required)

Work Location: In person

Application Deadline: 09/30/2025
Expected Start Date: 10/01/2025