Finance Executive Account Receivable

Job Summary

Manage Retail Sales receivables, both cash and non-cash (among other, credit card, third party delivery, mall voucher and mall loyalty card). Ensure all retails receivables are captured and reconciled timely and accurately. Monitor, investigate and verify the variances in retail account receivable and liaise with respective person/party. Prepare statement of claim, closing and inventory balance for insurance claim. Report outlet petty cash purchase to Head Operation. Perform application for credit card terminal machine and bank virtual account for new opening outlet.

Benefits

• Remuneration: RM2,800 to RM3,400
• Location: Mid Valley, Kuala Lumpur
• 16 days Annual Leave
• Free Birthday Cake
• Free-flow ice cream
• Engagement

Key Responsibilities

• Retrieve daily Retail Sales cash collection data from ERP Odoo system and update Receivables database.
• Checking bank statements for all Cash Deposit transactions and matching it with outlet Virtual Bank. Verify with outlet and obtain bank-in slip for any unknown cash deposit amount in the bank statement. Upon confirmation of receipts, update prepare manual journal and import to Receivables database (bank-in transit).
• Perform bank-in transit reconciliation between bank receipts and money out for bank in (outlet POS).
• Prepare cash collection shortage reports or AR aging reports periodically, monitor outlets’ account for non-payments, delayed payments and other irregularities. Notify superior, Management Accounting team and Operations team of poor compliance behavior.
• Liaise closely with the Operations team on cash collection related issues and problems, to minimize cash shortages and losses.
• Upon approval of petty cash reimbursement notified by AP, monitor and ensure the outlet has punched it correctly in the POS system.
• Retrieve third party data from merchant portal and emails for non-cash collection.
• Verify daily Retail Sales non-cash collection data from accounting system and third-party data. Prepare non-cash excel reconciliation that consists of data from bank receipt, third party statement and outlet’s POS. Import bank statement details and third-party commission/charges into the accounting system and perform bank reconciliation.
• In case of non-cash collection discrepancy, investigate, liaise with the respective party and make necessary adjustments when needed.
• Prepare non-cash collection variances reports and send it to Operations Area Manager. Follow up the variances and verify with operations for any shortage receipts or wrongly punch amount and payment method. Monitor outlet’s POS and ensure the variances are zero/minimal.
• Upon receiving a mall voucher from the outlet, perform reconciliation and pass it to Trade Collection for issuing of invoice. Submit the invoice and physical voucher to mall management and follow up the outstanding payments if any.
• Ensure all documents are recorded and files timely and adequately.
• Perform administrative tasks for the Finance department, when necessary – documents for insurance claim.
• Perform application for credit card terminal machine and bank virtual account for new opening outlet.
• Carry out any others and ad hoc duties as assigned by superior.

Key Competencies

• Attention to detail and the ability to work logically, consistently and accurately.
• Strong sense of responsibility and urgency, and responsive to issues.
• Good time management and discipline to meet deadlines.
• Good interaction skills and ability to communicate effectively with people at all levels.
• Good numerical skills and finance acumen.
• Intermediate computing and Excel skills.
• Basic customer service skills.
• Good team player.

Qualifications and Experience

• Holds a Degree in Accounting, with minimum 3 years or more preferably in financial operations.
• Fresh graduates can be considered.
• Retailing experience, preferably in Omni channel retailing, is an advantage.

Job Types: Full-time, Permanent

Pay: RM2,800.00 - RM3,400.00 per month

Benefits:

• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Professional development

Schedule:

• Day shift
• Monday to Friday
• On call
• Weekend jobs

Ability to commute/relocate:

• Kuala Lumpur: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is you expected salary?

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Finance, AR: 3 years (Required)

Work Location: In person