Executive Assistant to Managing Director

1. Strategic & Operational Support

• Work closely with the MD in planning and executing business strategies.
• Coordinate and monitor performance of all departments to ensure alignment with company goals.
• Review reports, proposals, and key documents before presenting to MD for decision-making.
• Identify operational bottlenecks and propose solutions to the MD.

2. Acting on Behalf of MD

• Serve as the main point of contact between the MD and internal/external stakeholders.
• Represent the MD in meetings and negotiations when required.
• Ensure decisions and instructions from the MD are communicated, implemented, and followed up.
• Take leadership of daily operations during MD’s absence.

3. Communication & Liaison

• Facilitate effective communication between MD and department heads.
• Prepare and deliver presentations, reports, and briefings for the MD.
• Draft correspondence, business proposals, and management updates.

4. Administrative & Organisational Duties

• Manage MD’s schedule, appointments, and travel arrangements.
• Organise and prepare agendas for board and management meetings.
• Ensure proper documentation, filing, and confidentiality of company records.

Required Skills & Qualifications

• Strong organisational, leadership, and problem-solving skills.
• Excellent communication, negotiation, and interpersonal abilities.
• Capable of managing multiple tasks and leading cross-functional teams.
• Individual with F&B business knowledge and people management skills are preffered.
• Proficient in Microsoft Office Suite (especially PowerPoint, Excel, Word).
• Fluent in both Mandarin and English (spoken and written).

Note: This role requires fluency in Mandarin to engage effectively with Mandarin-speaking clients and partners.

Job Type: Full-time

Pay: RM5,000.00 - RM7,000.00 per month

Benefits:

• Free parking
• Meal provided

Application Question(s):

• What is your expected salary?
• How many years' experience do you have as an Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Have you worked in a role where you were responsible for vendor management?

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Work Location: In person