Job Title: Personal Assistant to Managing Director
We are seeking a reliable and structured Personal Assistant to assist our Managing Director (MD) with routine tasks. The PA will also assist the MD with managing and authorizing critical items such as banking and payroll.
Job Responsibilities
- Manage MD’s schedule, meetings, travel, and coordinate with personal driver
- Act as key liaison for MD across departments and stakeholders
- Draft letters, slides, minutes, and confidential documents
- Conduct research to support MD’s strategic planning
- Good communication and organizational skills.
- Trustworthy and able to handle sensitive information.
- Responsible for preparing correspondence/proposal/investor update papers on behalf of the director as and when required
- Ad-hoc assignments from time to time.
Job Requirements
- Possess a minimum Certificate in Secretarial Studies or a Diploma, with over 5 years of relevant experience in Business Administration, Personal Assistance, Secretarial support, or related fields.
- Demonstrated track record as a Personal Assistant to Managing Director or in a comparable role.
- Prior experience in the Food Manufacturing industry is highly desirable.
- Excellent written and spoken communication skills in English and Bahasa Malaysia; proficiency in Mandarin is an added advantage.
- Technologically proficient, with strong skills in Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and scheduling tools.
- Highly organized, with the ability to handle multiple tasks and effectively prioritize in a dynamic, fast-paced environment.
- Strong diary management skills, with the ability to anticipate needs and plan ahead proactively
Interpersonal Skills
- Skilled at multitasking and managing a demanding workload in a fast-paced environment
- Capable of effectively prioritising tasks, managing time efficiently, and taking initiative
- Exceptional organisational abilities
- Strong communication skills, with the ability to interact confidently at all levels
- Maintains professionalism and composure under pressure
- Highly self-motivated and reliable
- Trusted to handle confidential matters with a high level of discretion
Job Type: Full-time
Pay: RM4,000.00 - RM6,000.00 per month
Benefits:
- Additional leave
- Cell phone reimbursement
- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person
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