We are seeking a highly organized and detail-oriented Admin Officer with solid experience in the security industry to join our team in Cyberjaya. The ideal candidate will have hands-on experience with tender processes, security-related licensing, and be well-versed with industry systems including eSPEKS, EPPAX, and FOMEMA.
This role is crucial in ensuring all administrative processes and compliance requirements are met efficiently, supporting the smooth operations of our security service business.
Key Responsibilities:
- Manage and coordinate all administrative tasks related to security industry operations.
- Handle documentation and submission processes for security tenders.
- Maintain and update company credentials related to:
- Lesen KDN (Ministry of Home Affairs License)
- PIKM (Persatuan Industri Keselamatan Malaysia)
- eSPEKS / eSIMS system
- Administer and ensure compliance with EPPAX requirements.
- Liaise with FOMEMA for foreign worker medical check-up coordination.
- Prepare and manage internal records, correspondence, and documentation for audits and inspections.
- Assist in coordinating licensing renewals, updates, and compliance reporting.
- Liaise with government bodies and regulatory authorities as needed.
- Provide administrative support to the management and operations teams.
Requirements:
- Proven experience working in a security company in an administrative or operational support role.
- Strong knowledge and practical use of:
- Security tender processes
- Lesen KDN application and renewal procedures
- eSIMS or relevant KDN compliance systems
- EPPAX (Electronic Personnel Permit Application Exchange)
- FOMEMA system for foreign worker health screening
- Good command of Bahasa Malaysia and English (written and spoken).
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- High attention to detail and strong organizational skills.
- Able to work independently and manage multiple administrative tasks.
- Diploma or equivalent qualification in Business Administration, Management, or a related field is preferred.
Expected to start:
As soon as possible. Strong resume may be consider for 1 month notice.
Job Type: Full-time
Pay: RM2,000.00 - RM3,200.00 per month
Benefits:
- Free parking
- Maternity leave
- Meal allowance
- Parental leave
Schedule:
- Monday to Friday
Supplemental Pay:
- Attendance bonus
- Performance bonus
Work Location: In person
Expected Start Date: 06/30/2025
