About the company:
Our clients is a leading Malaysian security technology company, committed to making homes and businesses smarter and safer. With over 25 years of experience, they deliver cutting-edge solutions—from high-resolution CCTV systems and smart door locks to mobile-connected alarm systems and solar-powered security tech. Trusted by major clients like KLIA, Rapid KL, and Mid Valley Megamall, they combine innovation with reliability to protect what matters most.
Joining them means more than just a job—it’s a chance to be part of a forward-thinking team that values growth, creativity, and real-world impact. If you're passionate about technology and want to work in a company that’s shaping the future of smart security in Malaysia, they offer the perfect environment to grow your skills and build a meaningful career.
About the role
We are seeking a reliable and well-organized Admin Executive to manage and support essential office operations. This position is ideal for someone with strong coordination skills, attention to detail, and the ability to manage routine administrative processes efficiently.
You will be responsible for maintaining smooth internal operations, supporting day-to-day tasks across departments, and ensuring a well-functioning and compliant workplace.
Key responsibilities
Office Administration
- Oversee daily administrative operations such as mail handling, front desk duties, and general office upkeep.
- Coordinate with vendors and service providers to ensure timely delivery of office services and supplies.
- Maintain organized filing systems (digital and physical) for easy retrieval of company documents and records.
- Monitor inventory of office supplies and prepare purchase requests as needed.
Internal Support & Coordination
- Assist different departments with administrative needs, such as printing, data entry, or document formatting.
- Track and support routine operational tasks like attendance logs, courier dispatches, and general record updates.
- Coordinate internal maintenance or service requests with building management or external providers.
- Help organize internal events such as team briefings or compliance sessions by preparing necessary materials or room setup.
Documentation & Compliance
- Ensure company records, contracts, and policy documents are current and stored securely.
- Support internal audits by maintaining and preparing necessary administrative files or checklists.
- Assist with basic reporting needs, including updating spreadsheets or compiling routine summaries.
- Help monitor and flag contract expiry dates, service renewals, and compliance deadlines.
Requirements:
- Possess at least Diploma in business administration, Marketing, Communications, or a related field.
- At least minimum 2 years of experience in an administrative or office support role.
- Must possess own transportation.
- Excellent communication skills in English.
- Tech-savvy with proficiency in Microsoft Office and Outlook.
- Must know SQL for basic data queries and reporting tasks.
- Able to work independently and handle confidential matters with absolute discretion.
Good-to-know:
- This position provides the opportunity to work closely with multiple departments and contribute to the smooth operation of a growing, fast-paced organization.
- Benefits include a company-sponsored full body check-up after 1 year of service, and annual company trips.
- The package is highly negotiable as the CEO places more importance on what you can bring to the table.
Our client values proactive, detail-oriented professionals who excel in structured, fast-paced office environments. This role offers the opportunity to build a strong foundation in business operations and contribute meaningfully to internal processes. If you're someone who takes ownership of your work, stays organized under pressure, and enjoys supporting a well-run workplace, we’d love to hear from you!
EA License: JTKSM1333
Job Types: Full-time, Permanent
Pay: RM2,000.00 - RM4,000.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Work Location: In person
