Purchasing Clerk / Executive

Key Responsibilities:

• Purchase Order Management:
• Generate purchase orders based on requisitions from various departments within the organization.
• Verify purchase requisitions for accuracy, completeness, and compliance with company policies and procedures.
• Ensure timely processing and delivery of purchase orders to suppliers.
• Maintain accurate records of all purchase orders and related documentation.
• Supplier Management:
• Identify potential suppliers and obtain quotes or proposals for goods and services.
• Evaluate suppliers based on factors such as price, quality, delivery reliability, and service level agreements.
• Negotiate terms and conditions with suppliers to secure favorable pricing and contract terms.
• Establish and maintain positive relationships with suppliers to facilitate effective communication and resolve issues as they arise.
• Inventory Control:
• Monitor inventory levels and anticipate demand for goods and services.
• Coordinate with warehouse and inventory management teams to ensure adequate stock levels and minimize stockouts.
• Conduct periodic inventory audits to reconcile physical inventory counts with system records.
• Identify opportunities to optimize inventory levels and reduce carrying costs while ensuring continuity of supply.
• Documentation and Reporting:
• Prepare and maintain purchasing-related documentation, including contracts, agreements, and vendor files.
• Generate reports on purchasing activities, including spending trends, supplier performance, and cost savings initiatives.
• Analyze data and provide insights to management to support informed decision-making and strategic planning.
• Compliance and Risk Management:
• Ensure compliance with company policies, procedures, and regulatory requirements related to purchasing and procurement activities.
• Monitor and mitigate risks associated with supplier relationships, such as supplier financial stability, quality control issues, and supply chain disruptions.
• Stay informed about industry trends, market conditions, and emerging technologies relevant to purchasing and procurement.

Qualifications and Skills:

• High school diploma or equivalent; additional education or certification in purchasing, supply chain management, or related field is a plus.
• Proven experience in purchasing, procurement, or related roles, preferably in a similar industry or environment.
• Strong attention to detail and accuracy in processing purchasing transactions and documentation.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective communication and negotiation skills, with the ability to interact professionally with internal stakeholders and external suppliers.
• Proficiency in using purchasing software, ERP systems, and Microsoft Office applications, particularly Excel and Outlook.
• Analytical mindset with the ability to analyze data, identify trends, and make data-driven recommendations.
• Familiarity with relevant laws, regulations, and best practices governing purchasing and procurement activities.

Job Type: Full-time

Pay: RM3,000.00 - RM4,500.00 per month

Schedule:

• Day shift
• Rotational shift

Supplemental Pay:

• 13th month salary
• Performance bonus