Job Description:
We are seeking a highly motivated and organized individual to take on a dual-role, encompassing Human Resources and Administrative responsibilities. You will play a crucial role in ensuring the smooth and efficient operation of daily business activities.
Responsibilities:
Human Resources
1. Oversee the complete range of HR functions, including payroll processing, statutory compliance, generation of pay slips, and full recruitment cycle (job advertisement, candidate sourcing, interviews, offer letters, and new hire communication).
2. Manage employee data within the InfoTech system, including payroll, leave management, and attendance tracking.
3. Facilitate the negotiation and communication of offer acceptance with candidates at all levels.
4. Lead the onboarding and offboarding processes for employees, ensuring smooth transitions.
5. Monitor, consolidate, and report on hiring activities and headcount, overseeing operations at 17 sites across Klang Valley.
6. Maintain and regularly update employee records and documentation, ensuring proper filing and safeguarding of confidential files.
7. Plan and execute company events such as annual dinners, team-building activities, long service awards, and festive parties.
8. Address HR-related queries and concerns from employees in a professional and timely manner.
9. Perform ad-hoc tasks and special assignments as required by management.
10. Any additional duties assigned by the Business Head of Property Management.
Administrative
1. Provide comprehensive administrative support, including managing phone lines, handling correspondence, scheduling meetings, and coordinating appointments.
2. Oversee office supplies, ensure equipment is well-maintained, and manage office space and repairs.
3. Accurately input and update data into company databases, maintain documentation, and ensure proper recordkeeping.
4. Prepare and distribute internal and external communications, including emails, memos, and reports.
5. Coordinate travel arrangements, manage itineraries, and prepare travel expense reports as required.
6. Assist in organizing meetings, conferences, and other events, including preparing agendas, taking minutes, and distributing materials.
7. Provide financial administrative support, including bank reconciliation for the accounts department.
8. Contribute to special administrative projects and initiatives, including conducting research and preparing reports as needed.
9. Assist with ad-hoc assignments as requested by management.
Job Type: Full-time
Pay: RM2,500.00 - RM3,300.00 per month
Benefits:
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
Work Location: In person
Application Deadline: 09/30/2025
Expected Start Date: 10/01/2025