JOB DESCRIPTION
- Maintain and update maintenance logs, records, and work orders.
- Raise and update the purchasing requisition in ERP system the outsourced repair and service work, machinery tool replenishment and general supplies
- Update all the work service and part delivered and filing before related to account department
- Support maintenance staff with administrative tasks.
- Coordinate with vendors and service providers.
- Prepare reports and ensure finance department documentation is accurate and up to date.
JOB REQUIREMENT
- Candidate must possess high school diploma or GED.
- Knowledge in some technical or vocational training related to maintenance, mechanical systems, or administrative support.
- Candidate must have 1–3 years of experience in an administrative or clerical role, preferably in a maintenance or facilities environment.
- Familiarity with maintenance terminology and workflows is an advantage.
- Good written and verbal communication for reporting, work orders, and coordination with vendors/technicians.
- Ability to manage schedules, service requests, inventory tracking, and purchasing of maintenance supplies.
- Basic troubleshooting of record discrepancies and support for maintenance planning.
Skills and Competencies
Clerical Skills:
- Accurate data entry and document control.
- Filing, organizing, and maintaining maintenance logs and service records.
Software Proficiency:
- Microsoft Office Suite (Excel, Word, Outlook).
- Computerized Maintenance Management Systems (CMMS) or ERP systems (e.g., SAP, Maximo, Oracle).