Key Responsibilities:
- Manage the Executive Director’s calendar, meetings, travel arrangements, and communications.
- Prepare reports, memos, presentations, and other documents for internal and external use.
- Handle confidential information with integrity and discretion.
- Organize and prioritize incoming information, ensuring the ED is well-prepared for meetings and deadlines.
- Operational & Administrative Support
- Assist with coordination of cross-functional projects, especially between culinary, operations, and marketing teams.
- Track and follow up on key initiatives, business development tasks, and departmental goals.
- Support the ED in vendor management, including contracts, negotiations, and performance reviews.
- Maintain and organize files, records, and documentation.
- Communication & Coordination
- Act as a gatekeeper and liaison for the ED with internal staff and external stakeholders.
- Attend meetings, take minutes, and follow up on action items.
- Draft professional correspondence and ensure timely responses to inquiries.
- Coordinate event logistics for executive meetings, board meetings, or corporate functions.
Qualifications: -
- Bachelor’s degree in Business Administration, Hospitality, or related field preferred.
- 3+ years of experience in executive or administrative support, preferably in the food and beverage or hospitality sector.
- Skills & Competencies
- Exceptional written and verbal communication skills.
- English，Mandarin，BM
- Proficient in Microsoft Office Suite and scheduling software (e.g., Outlook, Excel, PowerPoint).
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines under pressure.
- Understanding of food and beverage industry operations is highly desirable.
- Office-based with occasional visits to restaurant or production sites.
- May require extended hours or weekend availability based on business needs
Why Join Us:
- We give out performance bonus yearly.
- Staff purchase with discounted rates, given to those who wish to purchase company products.
- Company-wide annual dinners will be held every year as employee recognition award celebrations.
- Provide training program to enhance employee skills.
- You will have plenty of opportunity to grow as a pioneer in our industry.
- We practice a vibrant & energetic office culture and provide engaging team-building activities.
Job Type: Full-time
Pay: RM3,500.00 - RM5,000.00 per month
Benefits:
- Free parking
- Opportunities for promotion
- Professional development
Application Question(s):
- Do you have own transport?
- How much is your expected salary?
- How long is your notice period?
Experience:
- Executive Assistant: 3 years (Preferred)
Work Location: In person