ROLE AND KEY RESPONSIBILITIES:

Managing the general administration of the department
Assuming the role of secretary to the management committee, inclusive of preparation of agendas and keeping of minutes
Documentation of all departmental events including photography and generating reports
Providing administrative support to a team of academic staff inclusive of assistance in course portfolio preparation and record keeping
Managing the student life cycle from registration /admission to graduation
Liaising and working with academic boards, governing bodies, task groups and collaborating partners to ensure implementation of updated practices and maintenance of constant dialogue
Communicating with partner institutions, external agencies, government departments and prospective students
Maintaining up-to-date and high levels of quality assurance, including course evaluation and course approval procedures
Translation and editing of departmental documents including presentation files and promotional materials
Assisting in the preparation of proposals for smooth running of the department
Supporting the review and streamlining of processes for efficient and effective running of the department
Other duties as assigned by the management

REQUIREMENTS:

A university degree in any discipline
Proficient in English and Mandarin
Able to communicate by Malay will be an added advantage.
Proficient in Microsoft Office (Word, Excel and PowerPoint.
A team player with good organizing abilities, interpersonal and communication skills
Ability to work well in a team
A dynamic and motivates individual with a keen interest in continuous improvement and work excellence
Commitment to diversity, equity and inclusion in a vibrant academic setting
Energetic and ability to demonstrate good judgment, tact and professionalism

Job Type: Full-time

Benefits:

Work Location: In person

Administrative Executive

Front Desk & Administrative Executive (Mandarin Speaker)