ROLE PURPOSE
Performs secretarial and administrative duties for the assigned Deputy Director/s to ensure the smooth operation and function of the department.
PRINCIPAL ACCOUNTABILITIES
Schedule all regular and ad hoc meetings; prepare agendas for meetings; assist with background information and general information for meetings, and preparation of materials, equipment and refreshment.
- Handle, manage and screen all communications (e-mails, telephone & fax) and maintain Deputy Director’s personal directory.
- Process and manage all Deputy Director written correspondences by recording ingoing and outgoing mails, follow up on mail and distribution of written correspondences.
- Perform word processing related duties, i.e. draft and type simple reply to memos/letters, prepare presentation slides, prepare excel based tables, typing and binding reports/documents, table and maintain other form of documentations.
- Compile and maintain all non-confidential and confidential letters and documents for Deputy Director/section according to the i-sec/security policy.
- Assist in the arrangements for Deputy Director’s official visits and trips for local and abroad destinations including handling all claims, travel ticket, hotel/accommodation, and visiting schedule.
- Assist the sections under the Deputy Director in obtaining information through various platform such as internet and library publication.
- Perform relief duties of the PA to Director/Assistant Governor during the PA’s absence; as when needed.
- Coordination of cross sections meeting room booking and registration of visitors in the Visitor
Management System (VMS).
QUALIFICATIONS
- Academic Qualifications: Diploma in Secretarial Science or its equivalent.
- CGPA MIN : 3.0
- Experience: Minimum of 1 year related experience would be useful.
- Ability to write well with an excellent command of English..
TECHNICAL SKILLS/ KNOWLEDGE KNOWLEDGE
- The administrative assistant is expected to demonstrate good collaborative behaviour, excellent
- interpersonal skills, organizational proficiency including time management, and proficiency in information
- communication technology, particularly with a focus on familiarization with Microsoft 365 applications.
Job Type: Contract
Contract length: 12 months
Pay: RM2,800.00 - RM4,000.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Schedule:
- Day shift
- Monday to Friday
Education:
- Diploma/Advanced Diploma (Preferred)
Language:
- English (Required)
Work Location: In person