Assistant Manager, Company Secretarial

Position Level

Junior Management

Job Type

Permanent

Location

Putrajaya

Experience

Minimum 6 years of experience preferably with exposure in public listed companies

Qualification

ICSA qualification

Responsibilities

• To assist in ensuring efficient and effective performance of the Corporate Secretarial team (“Team”)
• To assist in building a supportive and competent Team for high standard of performance
• To assist in managing and coaching of subordinate(s)
• To step in, if necessary, to resolve conflicts or issues among team members
• To support and assist Manager and or Head of Department (“HOD”) in office management
• To identify operational issues and work with the manager and HOD to resolve them.
• To assist in organising and managing meetings of board of directors (“Board”), Board committees and shareholders (collectively, “Meetings”) which include co-ordinating, preparing and uploading or distributing all relevant papers of meetings
• To attend the Meetings when required, accurately record the proceedings of the Meetings and promptly notify key decisions/directives of the Board and its committees to relevant parties for their information/actions
• To assist in providing quality secretarial and governance advisory support services to the Board and its committees, as well as senior management
• To assist in drafting or implementing all governance initiatives or practices, policies, and procedures relating thereto of the Group
• To assist in supervising and reviewing assignments of the Team (if necessary) and providing guidance and support to the Team
• To assist in drafting announcement and circular to shareholders
• To assist in drafting or implementing all governance practices or initiatives, procedures and policies related thereto of IOI Group
• To assist in ensuring full compliance with regulatory authorities, timeliness and accuracy of announcements/disclosures and other assignments of the Team (if necessary)
• To prepare relevant sections of annual report, announcements, directors’ and shareholders’ resolutions, minutes of meetings, etc as assigned
• To liaise with authorities, share registrar, auditors, and other professionals on any corporate secretarial matters as required
• To ensure good housekeeping and control of statutory records of the Team
• To oversee and review the due diligence work assignments and ensure timely compilation of statutory information in support of corporate exercises
• To assist in due diligence process/compilation of statutory information for corporate exercise
  
  

Job Requirements

• ICSA qualification
• Minimum 6 years of experience preferably with exposure in public listed companies
• Good command of English and Bahasa Malaysia, good intern communication, organisation and leadership Skills
• Knowledgeable, confident, optimism, adaptability, high integrity and reliability
• Good interpersonal skill with ability to interact with all levels
• A good team player and able to work with minimum supervision