Admin Assistant Operation

Education & Training

• A Diploma in Human Resources Management, Business Administration, or a related field is preferred.

Experience

· Minimum of 2 years’ experience in related experience in administration, hospitality industry, with 2 years’ experience in relevant function.

Skill / Attributes

• Assisting with day to day operations of the F&B and HR functions and duties
• Providing clerical and administrative support to Human Resources Executive.
• Good interpersonal skills
• Familiarity with inventory management systems and ordering processes.
• Effective communication and interpersonal abilities to collaborate with kitchen & f&b staff, and other team members.
• Proficient with Microsoft Office or related software.
• Strong Communication skills

Main Responsibilities

· Responsible for the coordination of the food & beverage department including staffing, stock control, delivery events, etc.

· Coordinate HR projects (meetings, training, townhall)

· Assist in payroll preparation by providing relevant information (overtime, absences, leaves, etc)

· Assist with the compilation of new menus and beverages lists

· Maintains accurate and up-to-date food & beverages department files, records, and documentation.

· Assist other departments wherever necessary and maintain good working relationships

· Attend and contribute to weekly Food & Beverage departmental meetings

· Plan staff roster based on outlets operational requirements

· Establish and maintain effective employee relations

· Responsible casual wages for partime’s including (registration, calculations, payment)

· Assist VIP/VVIP when needs.

· Responsible for stationary requirement for f&b and kitchen (ordering, pick up)

· Keep maintain staff record (attendance, leave, etc)

· Responsible for staff duty roster f&b & kitchen department.

· Administer all mail going in and out of the F&B Admin office.

Minimum Job Expectations

Operational

· Inventory Management:

· Monitor and maintain inventory levels of stationary, and supplies to ensure adequate stock for outlet usage. Coordinate to place orders, track deliveries, and manage storage.

· Administration/Training :

· Maintain training record with Head of outlet.

· To ensure all overtime form for all the venue team member been submitted base on dateline given.

Employees

· To maintain good working relationships with colleagues / employees and with that of other departments so as to maintain a good productive working environment.

· To ensure that good communication line is maintained with colleagues and/or subordinates.

To report for duty punctually, be well groomed, wearing the correct uniform and name badge at all times in order to set a good role model for all employees.

To maintain a high standard of personal appearance and hygiene at all times.

To have a thorough and complete understanding of the Company’s Employee Handbook and adhere to the regulations stipulated at all times as well as to the SOPP.

General

· To perform any related duties as may, from time to time, be assigned by the Management / immediate superior.

· To provide information to customers / target market effectively.

· To ensure that the image of the Company is maintained within the standards at all times.

· To maintain confidentiality when dealing with clients and other company employees

• Act as Personal Assistant to F&B Management
• Manage the Department time and attendance system including payroll
• Ensure the smooth operation of the F&B Administration office
• Identify, rectify or report office equipment malfunctions
• Raise Purchase Requests for the F&B department
• Handle and follow up on all F&B shipment orders, cash vouchers, suppliers etc
• Assist in the preparation of budgets and forecast and coordinate with the finance department for budgeting requirements
• Handle all incoming and outgoing food and beverage correspondence including guest's feedback promptly and accurately
• Administer all mail going in and out of the F&B Admin office
• Ensure a proper filing system is maintained for all Food and Beverage records, financial reports

Job Type: Full-time

Pay: RM2,000.00 - RM2,600.00 per month

Benefits:

• Cell phone reimbursement
• Free parking
• Maternity leave
• Meal provided
• Opportunities for promotion

Education:

• Malaysian Special Skills Certificate (Preferred)

Experience:

• Budget Control: 1 year (Preferred)
• F&B Management: 1 year (Preferred)

License/Certification:

• Food Handling (Preferred)

Location:

• Kuala Lumpur (Preferred)

Work Location: In person