Key Responsibilities:
1. Tenancy & Lease Management
- Manage the full lease lifecycle of retail outlets, including lease renewals, tenancy extensions, rent reviews, and early termination negotiations.
- Serve as the main liaison with mall management teams, landlords, and property consultants to ensure favorable lease terms aligned with business objectives.
- Monitor and track all critical lease dates and ensure timely action on renewals, rent escalation clauses, and contract obligations.
- Recommend rental negotiations, space resizing, or reallocation based on commercial viability and store performance metrics.
2. Commercial Lease Negotiation
- Lead and participate in negotiation of new and existing tenancy agreements, including commercial terms, rent-free periods, capex contributions, and lease conditions.
- Secure commercially competitive agreements while balancing long-term brand positioning and store profitability.
- Prepare and present leasing proposals and analysis for internal approval, supported by financial assessments and benchmarking.
3. Documentation, Filing & Correspondence
- Oversee the preparation, coordination, and review of all tenancy-related documents, including lease agreements, renewal letters, legal addenda, and official mall forms.
- Ensure proper filing, storage, and version control of all lease and legal documents, both physically and digitally.
- Manage ongoing correspondence with mall management, landlords, legal representatives, and external stakeholders on tenancy matters, including notices, dispute letters, and formal communications.
- Maintain a central property database with up-to-date lease terms, financial obligations, and contact records for each store.
4. Lease & Rental Performance Analysis
- Analyze sales per square foot, rental efficiency, and occupancy cost ratios to guide strategic tenancy decisions.
- Work closely with Finance and Operations to assess rental productivity and profitability by outlet.
- Generate reports for management highlighting lease risks, upcoming renewals, cost-saving opportunities, and underperforming locations.
5. Store Portfolio Optimisation
- Support decision-making related to downsizing, relocations, or space consolidation, particularly in malls with changing traffic patterns or tenant mixes.
- Participate in discussions on store exit strategies, subleasing opportunities, and space conversions when required.
6. Retail Expansion Support
- Provide support on new store site assessments only when aligned with network planning or relocation efforts.
- Assist in the leasing and documentation process for new store openings, including negotiations and handover coordination.
Knowledge and Skill Requirements:
- Bachelor’s Degree in Real Estate, Business Administration, Property Management, or related field.
- Minimum 5–8 years of hands-on experience in commercial leasing, property management, or retail tenancy coordination—preferably within a large-scale retail chain or mall operator environment.
- Strong understanding of commercial lease structures, legal documentation, and negotiation practices.
- Excellent administrative and documentation management skills with high attention to detail.
- Proficient in MS Excel, Word, and PowerPoint; experience with lease management systems or property software is advantageous.
- Strong interpersonal skills and the ability to liaise confidently with external stakeholders and internal departments.
- Able to travel when necessary for mall meetings, site visits, and lease handovers.
Benefit:
- EPF + SOCSO
- Annual Leave + Medical Leave
Job Type: Full-time
Pay: RM6,500.00 - RM9,000.00 per month
Education:
- Bachelor's (Required)
Experience:
- commercial leasing, property management background: 5 years (Required)
Work Location: In person
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