1. Administrative Support
- Maintain and organize operational records, service logs, equipment usage reports, and maintenance schedules.
- Prepare quotations, invoices, purchase orders, and delivery notes.
- Handle internal communications between departments (sales, service, logistics, warehouse).
- Track and file documentation for machine certifications, permits, and safety compliance.
2. Logistics & Coordination
- Coordinate machinery transportation and delivery schedules with logistics providers and site managers.
- Monitor the movement and availability of heavy equipment between sites, warehouses, and clients.
- Liaise with suppliers and customers to ensure timely deliveries and service arrangements.
3. Procurement & Inventory
- Assist in purchasing spare parts, tools, and consumables.
- Maintain inventory levels and initiate restocking as necessary.
- Coordinate with vendors and suppliers for quotations and timely order fulfillment.
4. Compliance & Safety
- Ensure operational activities align with workplace health, safety, and environmental regulations.
- Maintain updated records of machine inspections, certifications, and insurance.
- Liaise with government agencies including DOSH, PUSPAKOM, JPJ, and others to schedule
- inspections and ensure compliance.
5. Reporting & Analysis
- Generate weekly and monthly reports on machine utilization, downtime, and maintenance.
- Support the operations team with performance tracking and KPI reporting.
RequirementsQualifications:
- Diploma/Degree in Business Administration, Logistics, Operations Management, or related field.
- Experience in the heavy machinery or construction industry is an advantage.
- Mandarin speaker is preferring.
Skills:
- Strong organizational and time-management skills.
- Proficient in MS Office (especially Excel), ERP systems, and inventory software.
- Ability to multitask and handle high-pressure situations.
- Good communication and interpersonal skills.
Experience:
- 2–4 years in an operations or administrative role, preferably in a technical or industrial environment.
Job Type: Permanent
Pay: RM4,000.00 - RM5,000.00 per month
Benefits:
- Health insurance
Schedule:
- Monday to Friday
Language:
- Mandarin (Preferred)
Work Location: In person
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