Job Description:
We are seeking a highly organized and detail-oriented Document Controller to manage and control documents for our interior design and renovation projects. The ideal candidate will ensure all documentation is accurate, up-to-date, and in compliance with company and project requirements.
Key Responsibilities:
- Manage the documentation flow for interior design and fit-out projects, including design drawings, shop drawings, material submissions, contracts, correspondences, and other technical documents.
- Maintain a proper filing system (physical and digital) to ensure all documents are easily accessible and traceable.
- Control issuance, revision, and archiving of all project-related documents in a timely and systematic manner.
- Ensure all documents comply with company and project standards, including proper formatting, version control, and naming conventions.
- Track document submissions to consultants, clients, and subcontractors, and follow up on approvals or comments.
- Assist the Project, QS, Design, and Procurement teams with documentation support, including tender submissions and authority applications.
- Ensure confidentiality and integrity of all sensitive project documentation.
- Prepare document status reports and support audit or compliance checks.
- Coordinate with site teams for collection, scanning, and updating of as-built documents.
- Monitor and support the use of document management software or platforms used by the company or clients (e.g., Aconex, Procore, Dropbox, etc.).
Requirements:
- Minimum Diploma in Business Administration, Office Management, or related field.
- At least 2–3 years of working experience in a similar role, preferably in the construction or interior design industry.
- Familiarity with interior design drawings, site documentation, and construction-related paperwork.
- Strong organizational, coordination, and communication skills.
- Proficient in MS Office (Word, Excel, Outlook) and PDF tools.
- Experience with document control systems is an added advantage.
- Able to multitask, work independently, and meet tight deadlines.
- Have own transportation
- Monday to Friday 9am to 6pm and Saturday 9am to 3pm.
Job Type: Full-time
Pay: RM2,000.00 - RM4,000.00 per month
Benefits:
- Opportunities for promotion
Schedule:
- Monday to Friday
Supplemental Pay:
- Performance bonus
Experience:
- Document Controller: 2 years (Required)
Work Location: In person
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