Human Resources Executive/Assistant

Job Summary:

As an HR Executive/Assistant, you will play a key role in supporting the HR department’s daily activities, ensuring smooth HR operations, and providing administrative assistance. You will handle HR functions such as recruitment, onboarding, payroll processing, employee relations, HR records management, and general HR support.

Key Responsibilities:

• Assist in recruitment processes including posting job ads, screening resumes, scheduling interviews, and coordinating onboarding procedures.
• Maintain accurate and up-to-date HR records, including employee files, HR databases, and HRIS systems.
• Support the implementation of HR policies and procedures.
• Handle employee queries and provide information about HR policies, benefits, and programs.
• Assist in preparing HR reports, presentations, and HR-related communications.
• Support performance management processes, including probation reviews and appraisals.
• Help organize employee engagement activities, training programs, and wellness initiatives.
• Manage attendance records, leave applications, and HR documentation.
• Assist in the preparation and processing of payroll, including data entry, timesheet validation, and ensuring accurate and timely salary payments.
• Liaise with finance to reconcile payroll and resolve payroll-related discrepancies.
• Ensure payroll compliance with statutory requirements (e.g., taxes, deductions, contributions).
• Ensure compliance with labor laws and company policies.
• Perform general administrative tasks such as filing, photocopying, and office supplies management.
• Collaborate with other departments to support HR initiatives and company goals.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1-3 years of experience in an HR role (assistant, coordinator, or similar).
• Knowledge of HR practices and employment laws.
• Familiarity with payroll processes and statutory deductions.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HRIS software.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Discretion and confidentiality in handling sensitive information.
• Proactive and detail-oriented with a positive attitude.

Job Type: Full-time

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Fixed shift

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Kuala Terengganu (Kuala Terengganu, Kuala Terengganu): Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Human resources: 1 year (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person