Job Description
The HR & Admin Officer plays a key role in supporting the Finance & Admin Manager in the full spectrum of Management, Corporate Governance, Administration and Finance.
Key Responsibilities :
Human Resources :
- Supporting in development, implementation, enhancement and compliance of HR policies and procedure.
- Coordinate with all departments on hiring plans, staff movement, learning & development, career development
- Assist in the recruitment process by working with hiring managers to draft job description, advertising on various platforms, reviewing CVs, shortlisting candidates, and arranging interviews.
- Handle all staff onboarding/ offboarding matters including orientation of staff, training.
- Manage and update all employee records
- Assess the training needs and coordinates the training development programs for employees , including enrolment of internal & external courses, update and maintain training records and budget.
- Manage all employees leave records, claim etc.
- Assist in development and implementation of an effective performance appraisal system.
- Ensure compliance to local and manpower regulations.
- Responsible for work pass administration such as work pass application, renewal, cancellation etc
- Provide advice and handle employee inquiries on HR-related matters
- Assist and liaise with external and internal auditors in the annual and periodic audit exercises
- Undertake any ad-hoc duties assigned by management
Governance & Administration :
- Support in preparation of meeting
- Monitor and assist in various corporate activities
- Provide support in other matters relating to governance
- Handling billing and renewal of insurance , license etc
- Assist in the timely and accurate reporting
- Assist and liaise with external and internal auditors in the annual and periodic audit exercises
- Assist in fixed asset management, including facilities management
- Any other ad-hoc duties assigned by management
Requirements :
· Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
· At least 3 years of HR management experience
· Strong knowledge of Malaysia labour laws and HR best practices.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong organizational and multitasking skills with attention to detail.
· Excellent verbal and written communication skills.
· Ability to handle confidential information with discretion.
· Positive attitude, problem-solving skills, and a proactive approach to tasks.
· Proven ability to manage multiple priorities and work in a fast-paced environment.
Job Type: Full-time
Pay: RM2,500.00 - RM3,500.00 per month
Benefits:
- Opportunities for promotion
- Professional development
Work Location: In person
