HR & Admin Officer

Job Summary:
We are looking for a hands-on HR & Admin Officer to support our security operations team. This role involves managing payroll, coordinating foreign worker medical check-ups (FOMEMA), handling HR documentation, and supporting administrative tasks. Candidates with experience in the security industry and knowledge of RBA standards are preferred.

Key Responsibilities:

• Payroll Management
• Handle full-cycle payroll processing, including statutory contributions (EPF, SOCSO, EIS, PCB).
• Ensure timely salary payments and resolve payroll-related issues.
• Foreign Worker Medical Check-ups
• Arrange and monitor FOMEMA processes for foreign security personnel.
• Liaise with HQ on other permit renewal steps.
• Audit & Compliance Support
• Prepare and organize HR-related documents for audits.
• Ensure practices are aligned with RBA requirements and local labor laws.
• HR Documentation
• Prepare letters such as appointment, confirmation, warning, and termination.
• Maintain accurate employee files and HR records.
• Security Guard Oversight
• Monitor duty rosters prepared by site supervisors.
• Follow up to ensure proper guard placement and shift coverage.
• Client Liaison
• Attend client meetings to discuss matters related to security guard management and performance.
• Act as the point of contact for HR/admin issues at assigned sites.
• Administrative Support
• Handle utility and rental payments for company properties.
• Draft and manage service agreements.
• Carry out other administrative tasks and ad hoc duties as needed.

Requirements:

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• At least 2- 3 years of experience in HR and administration.
• Familiarity with payroll processing, IR and ER.
• Knowledge of RBA and Malaysian labor laws is an advantage.
• Strong organizational and communication skills.
• Able to multitask and work independently.

Job Types: Full-time, Permanent

Pay: From RM2,500.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Ability to commute/relocate:

• Bayan Lepas (11900): Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person