We are seeking a meticulous and highly organised Documentation Executive to join our team. The successful candidate will be a critical support to the Director, responsible for managing essential financial reporting, tracking project costs, and overseeing the entire vendor claim process. This role requires exceptional attention to detail, strong analytical skills, and the ability to work with multiple teams and external vendors to ensure accuracy and efficiency in all documentation and reporting.
Key Responsibilities
1. Financial & Sales Reporting:
- Assist the Director in the timely preparation and generation of weekly, monthly, and quarterly sales reports.
- Support the compilation and review of Profit & Loss (P&L) statements, ensuring all data is accurate and presented clearly.
2. Project Cost Management:
- Diligently track and consolidate project cost breakdowns submitted by various internal teams.
- Prepare clear and concise summaries of project expenditures, highlighting key financial metrics for management review.
3. Vendor Claim Management:
- Act as the primary point of contact to liaise with vendors, understanding their specific claim procedures for sales incentives and marketing funds.
- Efficiently manage and execute the entire claim submission process, ensuring all documentation is complete and submitted on time.
4. Process Development & Training:
- Analyse and document the end-to-end claim workflow to establish a clear and efficient process.
- Develop a Standard Operating Procedure (SOP) and provide training to junior staff to delegate and assist with the claim process.
5. Financial Reconciliation:
- Conduct a thorough monthly reconciliation of total vendor claims submitted against payments received.
- Investigate and resolve any discrepancies between submitted amounts and actual payments to ensure financial accuracy.
6. Executive Reporting:
- Prepare and present a comprehensive monthly summary of the total claim status (claimed, received, outstanding) to the Director.
Job Type: Full-time
Pay: RM2,500.00 - RM5,000.00 per month
Benefits:
- Maternity leave
- Opportunities for promotion
- Professional development
Application Question(s):
- please level your Excel skill
- please level your PowerPoint skill
- how much is your expected salary?
Work Location: In person
