Summary
Position Overview:
This role supports the receiving and finance teams by verifying incoming goods, maintaining accurate inventory records and assisting with cost control procedures. The team member ensures that all materials meet required standards, are properly documented and that operations run efficiently and within budget.
Key Responsibilities:
Cost Control & Reporting
- Support daily and month-end cost reporting, including F&B actual vs. potential, shrinkage, and variance analysis.
- Monitor and validate inter-departmental requisitions, recipe accuracy, and portion control to support cost efficiency.
- Support audits and spot check of storerooms, commissary operations, and purchasing to ensure compliance with SOPs and internal control measures that required by corporate guidance.
- Contribute to reports on slow-moving items, par levels, and daily kitchen/bar transfers.
- Collaborate with culinary and purchasing teams to recommend cost-saving initiatives and process improvements.
Receiving & Inventory
- Receive goods according to approved purchase orders, verify price, quantity, quality, specifications, and expiration dates.
- Maintain the cleanliness and hygiene of the receiving area, ensuring all food safety standards are met at all times.
- Inspect supplier delivery trucks for cleanliness, temperature control, and proper handling of Food & Beverage items. Report any hygiene non-compliance or improper handling immediately.
- Reject non-compliant goods in coordination with the Purchasing Department and Culinary Department.
- Record received items in the procurement / inventory system, ensuring accurate & up to date documentation.
- Address problematic invoices by coordinating with the Purchasing Department to resolve them within three (3) working days. For unresolved invoices, report to the FM and Purchasing, and ensure items are reflected in the accruals listing for month-end closing.
- Assist with regular physical inventories and reconcile inventory discrepancies with accounting and operational teams.
- Ensure FIFO principles are followed, and maintain clean, organized storage areas that comply with health and safety standards.
Qualifications
- Diploma/Degree/Certificate in Accounting, Finance or related field.
- Minimum 1 year of experience in a cost control, finance, or accounting role
- Strong analytical and numerical skills.
- Proficient in Microsoft Excel and accounting/costing software (e.g., SQL, SAP)
- Knowledge of Malaysian tax regulations and local financial practices is an advantage.
- Strong attention to detail and integrity in handling sensitive information.
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