Company Secretary Assistant

• Assist the Company Secretary in managing and maintaining all statutory records and documents.
• Prepare board resolutions, minutes of meetings, and other secretarial documents.
• Ensure timely lodgement of statutory forms and documents with the Companies Commission of Malaysia (SSM) and other relevant authorities.
• Maintain and update the register of shareholders, directors, and secretaries.
• Organize and coordinate Board of Directors’ meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Liaise with clients, auditors, regulators, and other external stakeholders on secretarial matters.
• Ensure compliance with the Companies Act 2016, relevant regulations, and best governance practices.
• Assist in drafting and reviewing legal and corporate documents.
• Support incorporation of new companies and striking off/dissolution of dormant companies.
• Perform ad-hoc administrative and secretarial tasks as assigned by the Company Secretary.

Requirements:

• Diploma / Degree in Corporate Administration, Business, Law, or equivalent.
• Preferably a student or graduate from MAICSA / ICSA or equivalent qualification (optional for entry-level).
• Minimum 1–2 years of experience in a company secretarial firm or corporate secretarial role (fresh graduates are welcome to apply for junior roles).
• Good understanding of Companies Act 2016 and other relevant laws.
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with MyCoID/MBRS (added advantage).
• Strong attention to detail, organizational, and communication skills.
• Ability to handle multiple tasks and meet deadlines with minimal supervision.
• High level of integrity, professionalism, and confidentiality.

Job Type: Full-time

Pay: RM1,500.00 - RM2,000.00 per month

Schedule:

• Day shift
• Early shift

Supplemental Pay:

• Commission pay

Education:

• Bachelor's (Preferred)

Experience:

• Corporate admin: 1 year (Preferred)

Work Location: In person