Context & Environment
- To support related area of responsibility to all personnel in TEMMY
- Liaison with colleagues from other affiliates and personnel from regional and head office
- To manage communication of related area of work, both internally and externally.
Activities
- Ensure the availability of requisite goods & services (including events & trips) from purchasing sources, with optimum saving, as per determined quality parameters, in stipulated time frame of internal customers.
- Coordinates the submission of tender documents and ensure that for tender or significant transactions are supported with contracts/agreement as required by the group which is reviewed by legal support from TGP or regional legal team.
- Propose and develop purchasing policies, manuals and SOPs for approval, and ensure the implementation in line with Company’s ethics and guidelines and collaborate with Internal Control.
- Use the best purchasing strategies by considering about the business needs and requirement.
- Conduct a periodic vendor assessments audit according to Company’s and Group guideline.
- Ensure Preliminary Risk Analysis and Due Diligence to be performed for the applicable suppliers / vendors and it shall be repeated every 2 or 3 years for existing suppliers.
- Authenticate the supporting documents for New Vendor Creation / Modification before submission for approval by Finance Department and to provide the validate documents to the Shared Services Center via the e-ticketing tool for creation / modification of vendors account in SAP.
- Maintain and update the supplier and vendor database and ensure the centralization of all supplier’s agreements and contract.
- Responsible for purchasing reports to regional/head office and local management.
- Ensure all the documents related to the purchasing exercise including Purchase Requisition Form, Proposal Form, Proposal, Price Comparison, Purchase Order shall be retained.
- Assist supplier audits required by Company’s and Group guideline such as Human Rights Audit & Sustainability Audits that conducted by a neutral third-party inspection company.
Candidate Profile
- Minimum 2-3 years of working experience
- Knowledge in Purchasing
- Strong interpersonal skills and able to work closely with all levels of the organizations
- Proactive, vigilant and resilient
- Critical thinking and resourceful