Job Description:
- Manage the Director’s calendar, including scheduling meetings and appointments, as well as coordinating travel arrangements such as visa applications, flights, and accommodations
- Organize internal and external meetings including preparing agendas, documents, minutes, and follow-up actions.
- Preparing the refreshments for the clients prior to the meetings
- Handle confidential and sensitive information with the highest level of discretion.
- Act as the first point of contact for internal and external parties on behalf of the Director.
- Draft, review, and manage emails, letters, presentations, minutes other business correspondence.
- Coordinate communication flow between the Business Development team and other departments.
- Maintain and update files, records, and reports relevant to business development activities.
- Process expenses, claims, and invoices in compliance with DHL policies.
- Liaise with regional teams when required for collaboration or reporting purposes.
- Assist in execution of events, workshops, off-sites, and client meetings.
- Assist in term of the transportation arrangements when Director required for site vising
- Taking initiative for the Ad hoc task.
Requirements:
- Diploma or Degree in Business Administration, Management, or related field.
- Minimum 2-4 years of experience in a personal assistant or executive assistant role, preferably supporting senior-level executives.
- Experience in a multinational or logistics-related environment is an added advantage.
- Excellent verbal and written communication in English.
- Strong time management, multitasking, and organizational skills.
- High degree of professionalism, discretion, and confidentiality.
- Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
- Proactive, reliable, and able to work independently with minimal supervision.
- Strong interpersonal skills and a team player.
- Work under pressure with multiple timelines.
Job Type: Contract
Contract length: 12 months
Pay: RM2,500.00 - RM3,000.00 per month
Benefits:
- Health insurance
- Opportunities for promotion
- Professional development
Work Location: In person