TS Oon & Partners, a leading multi-practice law Firm in Malaysia is looking to hire a Legal Secretary.
The general scope of work includes: -
File & Secretarial Support
· Maintaining file list
· Document Management System: saving emails, correspondences, pleadings etc.
· Engrossing/formatting documents and letters
· File opening and closing procedures, including conflict checks
· Filing of documents via e-filing
· Assist in the drafting of legal documents (if necessary)
· Managing matter deadlines, monitoring the progress of matter, and generating matter status reports
· Scheduling appointments for meetings and calendaring deadlines
Admin Support
· Doing claims and payment vouchers for team members
· Doing up file-related/marketing forms
· Filter general information, queries and, phone calls by redirecting or taking forward such contact as appropriate
· Miscellaneous administrative work that may include making copies, scanning, printing and binding
Financial Management
· Keying in associates’ time
· Doing TOFs & Credit Notes
· Preparing bills/invoices and statements of accounts
· Sending bills to clients
· Chasing clients on receivables
· Assist associates in meeting billing target
Requirements:
· IT savvy (basic understanding of MS Office, Outlook etc.)
· Minimum 2 years of relevant working experience, preferably in Professional Services
· Excellent organizational skills, ability to work under pressure and meet tight deadlines
· A team player
· Minimum educational qualification: Diploma from a recognised institution
Job Type: Full-time
Pay: RM4,000.00 - RM4,800.00 per month
Work Location: In person