Job Description: HR and Administration Assistant
Job Summary:
The HR and Administration Assistant provides comprehensive support for both human resources and administrative functions. This includes assisting in recruitment, employee management, documentation, and the coordination of administrative matters such as company permit renewals, tenancy agreements, and road tax for company vehicles.
Key Responsibilities:
· Human Resources Support
· Assist in recruitment processes including job posting, interview arrangements, and candidate communication.
· Maintain accurate employee records (physical and digital), including personal files and HR databases.
· Assist in onboarding and offboarding processes including preparation of offer letters and resignation documentation.
· Track and update attendance, leave records, and overtime submissions.
· Support employee engagement activities and training logistics.
· Handle HR correspondence, memo circulation, and maintain confidentiality of HR matters.
· Administrative Duties
· Manage general office operations including stationery, equipment, and office maintenance.
· Assist in scheduling meetings, arranging travel bookings, and preparing related documentation.
· Liaise with external vendors, government bodies, and service providers on office matters.
· Maintain proper filing systems and ensure all administrative records are updated.
· Coordinate and ensure timely renewal of foreign worker permits (PLKS/working permits).
· Maintain a calendar for tenancy agreement renewals and ensure timely communication with landlords and legal advisors.
· Oversee and track the renewal of company vehicle road tax and insurance.
· Prepare and submit necessary supporting documents for applications and renewals.
· Maintain a checklist and compliance tracker for all expiring documents.
Requirements:
- Diploma/Degree in Human Resource Management, Business Administration, or related field.
- Minimum 1–2 years experience in a similar HR and Admin role.
- Knowledge in handling permit renewals and general compliance tasks is an advantage.
- Good organizational and communication skills.
- Proficient in Microsoft Office applications.
- Able to work independently, handle confidential matters, and manage multiple priorities.
Job Type: Full-time
Pay: RM2,500.00 - RM2,800.00 per month
Benefits:
- Free parking
- Opportunities for promotion
- Parental leave
- Professional development
Schedule:
- Monday to Friday
- Rotational shift
Supplemental Pay:
- Overtime pay
- Performance bonus
Willingness to travel:
- 50% (Preferred)
Work Location: In person
Expected Start Date: 07/01/2025