RESPONSIBILITIES:
1. HR Department Support:
Attendance Management:
- Assist in maintaining and updating the staff attendance records on a daily/weekly basis.
- Prepare and compile attendance reports for outlet managers verification on OT, lateness schedule changes, ensuring accurate data entry.
- Coordinate with staff regarding attendance-related queries or issues.
Staff Onboarding:
- Support in the creation of employee accounts and profiles during induction sessions.
- Assist with the preparation of onboarding materials, including documentation, welcome kits, and system access.
- Help ensure that all new hires are properly inducted into the company systems and processes.
2. Sales Department Support:
Sales Quotation & Invoice Issuance:
- Assist in issuing quotations and invoices after event has been completed.
Banquet Event Order (BEO) Creation:
- Assist in creating and maintaining Banquet Event Orders (BEO) for catering events, ensuring all details (timings, menus, guest counts, etc.) are accurately recorded.
- Coordinate with clients and internal departments to ensure all event details are correct and up-to-date.
- Ensure all necessary event-related documents are distributed to the team (kitchen, service staff, logistics) before the event date.
Catering Event Staffing:
- Support in sourcing and hiring part-time staff for catering events, including updating job postings and conducting initial screenings.
- Coordinate with HR and the Sales team to ensure that staffing requirements are met.
- Assist in scheduling and confirming part-time staff for events based on the event schedule and client needs.
3. General Administrative Support:
Documentation & Reporting:
- Assist in filing, maintaining, and organizing both physical and digital records for HR and Sales departments.
- Support the preparation of regular reports for management review, such as event summaries and attendance updates.
Other Administrative Tasks:
- Assist in coordinating meetings, preparing meeting rooms, and taking notes during relevant departmental meetings.
Requirements:
Education: Diploma/Degree in Business Administration, Management, International Business, HR Management or any related field.
Skills: Basic knowledge of Microsoft Excel and Word; familiarity with office management systems; proficiency in English and Bahasa Malaysia.
Attributes:
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Detail-oriented and capable of handling multiple tasks at once.
- Independent and team-oriented, with a proactive attitude.
- Excellent communication and interpersonal skills.
- Quick learner, adaptable, and eager to take on new challenges.
- Able to work under deadlines and manage administrative tasks efficiently.
- Minimum 3-month commitment required.
- Ideal for individuals eager to understand the inner workings of a dynamic SME business
Benefits:
- RM700 monthly allowance
- Staff meal allowance
- Meal provided on daily basis
- Practical experience in business management such as Human Resource, Administration and Sales and Marketing.
- Exposure to real-world operations and business processes.
- Opportunity to develop skills in financial analysis, reporting, and compliance.
Job Type: Internship
Contract length: 3 months
Pay: RM700.00 per month
Benefits:
- Free parking
- Meal allowance
- Meal provided
- Work from home
Ability to commute/relocate:
- Ara Damansara: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person