Are you ready to unleash your potential?
At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.
We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.
Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.
We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.
Ready to unleash your potential with us? Join the winning team now!
Work you’ll do
The Receptionist and Office Administrative Assistant is responsible for front desk management and general office administration duties. This role serves as the first point of contact for the organization and ensures the smooth daily operation of office functions.
Responsibilities:
General Office Administration
- Facility Management
- Ensure the overall upkeep and cleanliness of the office environment — including workspaces, meeting rooms, the pantry, and other common areas
- Liaise with external vendors for facility-related services such as maintenance, repairs, lighting, and general office upkeep
- Oversee the maintenance of office and pantry equipment, including coordinating regular preventive services and handling repair arrangements (e.g., air-conditioning, vending machines)
- Attend to external vendors as needed
- Procurement & Office Maintenance
- Manage inventory and procurement of office supplies, stationery, pantry items, printers, name cards, air-conditioning services, and more across Levels 1, 7, and 12
- Assist with bulk printing, photocopying, and document binding
- Track and allocate office supply and service costs to relevant departments
- Process vendor invoices for payment
- Manage petty cash transactions
- Courier & Mail Services
- Collect, sort, and distribute incoming mail and parcels
- Coordinate local and international courier services. Occasional document deliveries to external parties may be required
- Staff Welfare
- Arrange fruit baskets for hospitalized staff
- Organize condolence wreaths, funds, and other staff welfare initiatives
- Office Services
- Manage office document disposal processes
- Support workspace and storage assignments, including labeling for leaders and staff, in coordination with the Office Admin Lead
- Handle access card, photo ID and face recognition applications for new hires
- Liaise with building management for season carpark facilities and manage carpark allotments
- Maintain ISO/ISMS audit documentation (e.g., employee movements, visitor logs).
- Coordinate DBKL license renewals
- Provide administrative support for legal and project tender documentation as and when required
Receptionist Duties
- Greet and receive visitors professionally
- Answer and manage incoming telephone calls and general queries
- Provide administrative and clerical support to the management team and various departments
- Assist with meeting room bookings
Meeting & Event Support
- Assist with organizing and setting up logistics for meetings, corporate events, and festive celebrations (including thematic decorations)
- Manage procurement of meals and beverages for Executive Directors and meeting participants
- Oversee festive office decorations
Ad-Hoc Duties
- Support other administrative matters as assigned by the Office Admin Lead
Your role as a leader:
At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associate across our Firm are expected to:
- Actively seek out developmental opportunities for growth, act as strong brand ambassadors for the firm as well as share their knowledge and experience with others.
- Respect the needs of their colleagues and build up cooperative relationships.
- Understand the goals of our internal and external stakeholder to set personal priorities as well as align their teams’ work to achieve the objectives.
- Constantly challenge themselves, collaborate with others to deliver on tasks and take accountability for the results.
- Build productive relationships and communicate effectively in order to positively influence teams and other stakeholders.
- Offer insights based on a solid understanding of what makes Deloitte successful.
- Project integrity and confidence while motivating others through team collaboration as well as recognising individual strengths, differences, and contributions.
- Understand disruptive trends and promote potential opportunities for improvement.
Requirements:
If you are someone with:
- At least minimum Diploma in business administration or a related field is preferred
- Prior experience in receptionist duties and office administration or a related function role or a similar role. Preferably supporting a c-level executive with 1-3 years working experience
- Able to commence within short notice will be desirable
- Able to multi-task and work in matrix organization reporting structure, with strong organizational and time-management skills
- Ability to handle confidential and sensitive materials and critical assignments professionally
- Independent, meticulous, and able to maintain high professionalism in a fast-paced environment
- Excellent verbal and written communication skills
- Highly proficient in Microsoft Office and Concur
- Resourceful and well-organized
- Mature, responsible, and hard-working with a pleasant personality
- A natural ability to prioritize, proactive and self-motivated
- Flexibility and adaptability to changing priorities
Due to volume of applications, we regret only shortlisted candidates will be notified.
Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.
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