Store Assistant

Job Purpose:

To oversee and manage the receipt, storage, documentation, and distribution of inventory and materials, ensuring compliance with procurement standards, inventory control policies, and safety procedures.

Key Responsibilities:

1. Goods Receipt & Inspection

• Retrieve the store’s copy of the Purchase Order (PO) and inspect delivered goods to verify that quantity, specifications, and quality match the PO.
• Stamp and sign the Delivery Order (DO) to confirm acceptance of goods.
• Accept only goods procured through the Procurement Unit, ensuring compliance with PO specifications.
• Complete the Incoming Material Inspection Report (IMIR) for each delivery.

2. Documentation & Communication

• Email the DO, Invoice, and related documents to the Project Team for Goods Receipt Note (GRN) processing.
• Coordinate for reversing GRNs when necessary, indicating the reason for rejection and coordinating return of goods to suppliers through email notifications.

3. Inventory Management & Custodianship

• Ensure proper and safe storage of all inventories; organize items by classification regardless of size or source.

4. Stock Control & Issuance

• Apply the “First In, First Out” (FIFO) principle, especially for items subject to deterioration or expiry.

5. Stock Counts & Adjustments

• Support and participate in ad hoc and annual stock counts led by the Finance department.
• Prepare and submit reconciliation reports for any stock discrepancies and ensure timely adjustments in inventory records.

6. Slow-Moving & Obsolete Items

• Identify slow-moving or obsolete items at least once a year and coordinate with Local and Global Finance for disposal or reallocation.

7. Delivery / Collection

• Arrange for the delivery and collection of goods based on project requirements.
• Oversee loading and unloading activities to ensure accuracy and safety.
• Prepare Packing Lists (PL) and Delivery Orders (DO), ensuring all items are properly packed and dispatched according to documentation.

8. General Coordination

• Collaborate with the Purchasing and Project teams to fulfill site requirements efficiently.
• Perform any other duties assigned by the Superior.

Requirements:

• Minimum Diploma or equivalent qualification in Supply Chain, Logistics, or Warehouse Management.
• At least 2 years of relevant experience in inventory or warehouse operations.
• Working knowledge of inventory systems (SAP preferred) and established stock control procedures.
• Strong understanding of procurement, goods receipt, and documentation processes.
• Ability to perform accurate inspections and reconcile physical stock with system records.
• High level of integrity, responsibility, and attention to detail.
• Familiarity with warehouse safety standards and best practices.

Job Type: Full-time

Pay: RM1,800.00 - RM3,000.00 per month

Experience:

• Warehouse: 2 years (Preferred)

Language:

• English (Preferred)
• Bahasa (Preferred)

Work Location: In person